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00:00:00 Councillor Jurisevic: Good afternoon, everybody, and welcome to the Services and Organisations Committee for today, June 10th of May 2022. Before we begin, I'd like to pay our respects to the traditional owners of the land upon which we meet, the Kabi Kabi people, and pay respect to their elders past, present, and today. There are no apologies today. Can we get a confirmation of minutes at the last meeting? Moved, Councillor Stewart. Seconded, Councillor Wilkie. All in favour? Thank you. There are no presentations or deputations that I've been made aware of, so we'll move on to Item 5, Reports for Duration 20. Item 1 is the 3D Hazard Mapping Tool, Appointment of Sintagel. James. Take a seat, mate. Give us a bit of a summary on what this is all about. Speaker 4: Certainly. So, hopefully you're all aware of the FireTech Connect program that we've got out of the Bridgton Digital Hub.
00:01:00 One of our partners is a company called Sintagel. Sintagel is a 3D hazard mapping tool that's used in the US to map fires, but it's also multi-hazard as well. So it's an evacuation system. It's a modelling system that's used mainly in the preparation of the community about how a hazard will move through their environment. They take it out and they have a table a table that you manipulate to look like the environment, and then a short throw projector distributes the environment over the top of that, and they actually light up with a fake lighter and shows how like a bushfire or a flood will move through an environment. It's just teaching people about, you know, where's your home in relation to that, how does that work? So it's an engagement tool that was used out of Karingai Chase Council. It's worked really well with their Climate Wise Communities program as well. And so we're hoping to adopt that. It is from the US only, so we can't get it through our local government arrangements at this stage and hence coming through here.
00:02:00 We're looking to use grant money for this system as well. So it's coming from some category C money and then offset with some bushfire category D funding as well. And then there's some ongoing costs associated with it too. But we're saying that potentially the get ready money that we get each year component of that could be used to then pay for maintenance costs and access and things like that. Councillor Jurisevic: Great. Is this system being used in California? It is, yeah. Yeah. So that's what my understanding was that was the system in California. Yeah. Yeah. With the California fires with the system they were. Speaker 4: That's right. Yeah. But it's mainly Karingai. And then a number of councils, I think six of them came together and they got some of those systems as well down in Victoria too, so. Councillor Lorentson: James, can you explain on page five why council has not gone to an open tender and hasn't invited written quotes?
00:03:00 Speaker 4: Well, firstly, because I guess it's really only a proprietary system that we can utilise for this. It's linked to that climate wise system that they have at Karingai and so we're potentially looking and we've spoken to Karingai and they have that climate wise system. We can actually leverage off that integrated program already. They just say that we have an MOU with them. So if we're trying to integrate a similar process, which we are at this stage with, we've got some climate, new climate staff coming on, education staff, for us to leverage off rather than having to create and have the costs associated with a new program, this climate wise program is already established. Yeah. So. Councillor Jurisevic: So there's nobody else as far as we're aware that is working this year? Speaker 4: No one else is doing it. Not when it's integrated like that. Yeah. Councillor Lorentson: I took the liberty of Googling Sim Table last night and it would be great maybe at some
00:04:00 later stage to share the video because I think you've got to really see it to understand it, James. Yeah. It's really quite exciting. Yeah. It's a really good way to see the technology. And what I also found just in just doing a little bit of research on it is that people thought they understood how fires travel and work and when it's actually modelled and simulated through this interactive, exciting, you know, software, they were blown away. So it's part of our bushfire resilience. Yeah. Yeah. I think this is a really engaging and innovative way to get community to actually come and learn about how fires or other hazards, how they travel. Yeah. Speaker 4: I think so as well. I mean, the great way for us to do this would probably be out of the big data lab once it's
00:05:00 available at FITEC. So that tender's obviously out at this stage. And once that's built, we could bring the community to that centre and do a big education piece and conferences or the ability to take it out to a community as well and then set it up. You can then use it there as well. So it's not like it has to be in a certain area. We can also use it in a response capability as well. So we are able to set up the table. You'll be able to map fires or floods or whatever. It's a really good way to maintain your situational awareness as well. Councillor Jurisevic: So it's all just a fire mapping. Yeah. Drought. Councillor Lorentson: Yeah. Hazards. All hazards. Yeah. Just a last question for me. It's a two year trial and given that, and you've identified it as a risk in the report, that with technology, it can become obsolete and new technological solutions can become readily available.
00:06:00 Why was the decision made to enter a two year trial, not a one year trial? Speaker 4: Well, one year will go very, very fast for us. I don't know that you'd actually get a good opportunity to test and trial. Councillor Lorentson: So that's a reasonable period. Speaker 4: Yeah. Once, because you have to establish it and then, you know, you have to organise events and by that stage you may only get two or three out and I don't think you'll have a good opportunity to evaluate something. Two years is probably giving us a really good chance to see if we're getting value for money Councillor Jurisevic: and then . Fire in the next 12 months. Yeah. Fires aren't predictable. Yeah. Yeah, that's right. Mayor Stewart: Thank you. Councillor Lorentson: But it's not just fires, Joe. It's also drought and other assets. Councillor Jurisevic: Yeah. We may not see one in the five years. We may see one in the last two months. I'm with you, James. Councillor Lorentson: That's right. Councillor Finzel: Yeah. Councillor Lorentson: But great. I'm happy to move it. Councillor Wilkie: I have more questions. Do you have any questions there? Yes. No, I'm good.
00:07:00 Thank you. So, James, how actually, how big are these sin tables? Speaker 4: So sin tables can be probably like, probably about nine, 10 feet long and you fill it with like walnut husk, but you don't have to actually use it in that 3D process as well. So what it is, it's just like a projector like that, known as a short throw projector and you can project it out on that if you want it, but then you can just use it in its normal process as well and still run the same things just from a 2D dimensional product. They provide with a little MacBook that comes with it. That's the portability option. Yeah. So it's like the short throw projector, a MacBook kind of thing and then that table. Councillor Wilkie: And how is the topography recreated in the walnut husk? Do you have to shape it by hand? Yeah. Speaker 4: You kind of shape it and then because it's got those layers inbuilt, it'll then tell Councillor Wilkie: you to move somewhere. How, like if you want to recreate a certain topography, so it's out of Black Mountain for example. Sure. How will you get the elevation tried and all that sort of stuff? Speaker 4: So it'll go through different shades of colour.
00:08:00 So if there's a mountain, you then push it up and then it'll come to the right colour or you create a path for a stream or something like that and then that gives you your topography, your 3D topography. Councillor Jurisevic: So there's a physical recreation? Yeah. Yeah. Councillor Wilkie: Okay. Yeah. Okay. All right. The other question I had about the initial trial period is covered by funding that you already have. That's right. Yep. And then you said the ongoing costs, which you estimated 13,394 annually, could potentially be covered by the Get Ready funding. Yep. Now I spoke to the finance team department and they were of the view that that may not necessarily be an appropriate source of funding for ongoing, the ongoing costs with that. Councillor Jurisevic: Yep. Councillor Wilkie: So I'm wondering if that's the case, then what we're being asked to agree to here today
00:09:00 is not an entirely grant-free. It's not an entirely funded opportunity. Like I love the concept. But I think councillors need to go into this eyes wide open. Sure. So I'd like this referred to the general committee and have Trent or one of the finance team attend and tell us how it's likely to be funded on an ongoing basis. On an ongoing basis. So all councillors, when they agree to this, they know it's either going to add 13 grand to the bottom line. Sure. Or will there be training required, staff training required to operate this? So I don't have a problem with the same table. Yeah. But I think we just all need to be on the same page about how it's going to be funded on an ongoing basis. Because the advice I've received is that the Get Ready funding may not be the most appropriate because apparently you only get about 22 grand a year. Speaker 4: Yeah, 22, 300. Councillor Wilkie: So this will be asking for half of that. Sure. And my understanding is after getting advice from finance services, that they're looking for new projects each year to fund under that program.
00:10:00 Speaker 4: Sorry, who's looking for? Councillor Wilkie: The Get Ready funding grant. Speaker 4: Yep. So every year when it comes through, we kind of make up what we think is a priority for that. Yeah. So it's really up to us to say at the beginning of each year, we think money should be spent on this, this and this. They then say, yes, that's appropriate and we do it that way. Okay. We're very lucky in that we've got a disaster resilience officer starting at the moment and comes with quite a lot of money. So we've got a good opportunity to make some really good inroads and do some programs and set things up. Councillor Jurisevic: Yeah. Speaker 4: So there may be an opportunity past this trial that we don't actually need a lot of money and that the Get Ready money 10,000 may be enough to just do the programs that we want to sustain them. So. Councillor Wilkie: Yeah. So if it's all right with you, I'd like to come to financial staff to attend and tell us, will it be able to be funded entirely under the Get Ready program on an ongoing basis or not? And if not, where the funding's likely to come from so we can all be on the same page when we consent to this. Because we're likely to agree to it.
00:11:00 Sure. Yeah. And Mr. CEO, if there are any items that are coming before us that have implications on an ongoing basis for the budget angling as an operational funding, I ask that it also be referred to financial services for comment. I mean, it went to procurement under corporate services, but I think financial services need to be in the loop on this one. Speaker 2: Through the Chair, I'm happy to have that. Councillor Wilkie, just some procedural matters. We did have Councillor Lorentson, Chair, move to move this particular item. Was that accepted or not? Councillor Jurisevic: No, we haven't gone past questions at this point in time. So we've got Councillor Lorentson, we haven't had a second, and we're still asking questions, so we haven't spoken to it. Speaker 2: And I guess Councillor Wilkie, we will add that to future reports to Council. And I think item four under the key objectives of the Get Ready Queensland funding that is there from the QRA is that there is continuous improvement in disaster preparedness, response and recovery.
00:12:00 The outcome of that is enhanced disaster preparedness for effective response, recovery and adaptation to change environments. I think it might fall under that, but let's have that conversation at the General Committee. We'll get that additional information to come through at the time, whether this is the most appropriate funding mechanism or there may be others available for us. We can do that and absolutely financial service. And again, breaking down those silos within the business and getting us all across the detail. Councillor Jurisevic: My understanding of Get Ready funding is that it can be used for the same thing year in, year out, because if it's the same lead and the same precautions that can be put through that. That's my understanding, James. Speaker 4: Can I just talk to the General Committee and the funding for this? Category C has to be spent by 30th of June. Otherwise, we have to give that money back. And that's why it was identified that there was some excess budget. We looked at it. I approached Cheryl, who initially put that funding in and said, look, if you've got anything up to June 30, this would be a good project and hence putting it up. It got a bit delayed. I was a bit sick with COVID and tried to get in earlier, and that's why it's come through now.
00:13:00 So I'm just aware of the timeframes. Councillor Wilkie: That'll be Tuesday next week. Speaker 4: Tuesday next week? Yeah. Councillor Wilkie: Okay. Councillor Jurisevic: We still have to go through until next Thursday. If you'd like to meet me before we're able to find anyone. Sure. Yep. Councillor Wilkie: Some of the timeframes. Cool. All right. Councillor Jurisevic: Any other questions around the table? Councillor Finzel: Carol. James, thank you for the report. I'm just interested in the component of this, which is about engaging and educating the community around behaviours around bushfire. So can you talk to us a little bit about that component of the education and engaging community? Speaker 4: Yes, certainly. And I think this is probably tying back into our Disaster Resilience Officer. So with Cheryl's position, which was the Bushfire Recovery Officer, we've been meeting with our community and we've been running bushfire education groups with Queensland Biodiversity.
00:14:00 Consortium as well. And so we go out to the public and we talk about their risks and we have representatives from state agencies and local agencies about bushfire risks and we have rural fire service there. So we're constantly going out there to community and this is just another tool that could add to that. All the things that we do when we're out there. So normally it's just a PowerPoint presentation and sometimes death by PowerPoint is not going to get a message over. So this is something that's a bit more engaging to really show what the risk is. Because with bushfires, people think I'm going to leave by this road. Bushfires change rapidly. So when you show topography in a 3D, you can say a fire's going to do this, it's going to move, it'll rapidly increase in rate as it goes uphill. What are your thoughts? Are you going to stay? Are you going to defend? Are you going to leave? So just a better tool to work with people. Councillor Finzel: Yeah. That's fantastic because we saw the benefits of that. Yeah. Our community resilience building through education. When we saw the benefits of that rolled over into Cooran with the floods and how that community's
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00:15:00 resilience was really strong there through the education component. So yeah, I'm really supportive of that. Anything that you get out to community and help educate them in form is fantastic. So thank you. Yeah. Mayor Stewart: I just want to reiterate. I think that I've been out to a few of those community resilience workshops and information sessions and they're excellent. And you and Cheryl do such a great job, James. You really should be congratulated because it is so important as we've just seen in floods. But with the bushfires, I think you guys do a remarkable job. So thank you. Again, they're well worth your spend. All right. Councillor Jurisevic: I've just been moved by Councillor Morrison. I'll second it. Wilkie. Councillor Wilkie: Councillor Wilkie. Sorry. Councillor Morrison, actually. Oh, yeah. Councillor Jurisevic: She was moved. She was moved. No, no. I thought she moved it. I thought she moved it and wasn't seconded. It wasn't seconded. I'm saying I thought Councillor Morrison moved it and it wasn't seconded. That's true. I wasn't aware that you're listed up there as having moved it. Councillor Lorentson: Well, that's the... Councillor Jurisevic: This is to refer to the general. That's moving to refer to the general. I'm to refer to the general.
00:16:00 My apologies, Councillor Wilkie. I'll second it. Councillor Finzel: Did you want to do it? Is that just for further consideration? Yes. Councillor Jurisevic: Councillor Wilkie moved that it goes to the general committee. Councillor Wilkie: Sorry. For further consideration. Not a further report. Yeah. Just so we understand where the 13 grand is going to come from on an ongoing basis. Sorry, Councillor. Councillor Finzel: Shouldn't you spell that out rather than a further consideration? Speaker 2: It's to do with the financials. I'll just understand the intent of what the council is asking. Yeah. Councillor Jurisevic: Do you want to make anything further? Councillor Wilkie: No. Councillor Jurisevic: Thank you. Any other questions? No. Councillor Lorentson: Thank you, Chair. Councillor Jurisevic: Okay. All in favour? So moved. Thanks, Jeremy. Thanks, Jeremy. Councillor Wilkie: Thanks, Jeremy. I left you a phone message about that just to give you a heads up. Oh. I'll check it now. Councillor Jurisevic: Sorry. Item two. The capital program . Craig. Can you give us a bit of summary? Sure. What appears in the report?
00:17:00 Speaker 3: Yeah. Yeah. So this report's up to 31st of March. So it's sort of retrospective, I suppose, or out of date, but it's up to 31st of March. It includes BR2, which was completed in January. And the budget at this point in time is sitting at 48 million when we take BR2 into consideration. As the report explains, we've been impacted by floods in February, which impacted four major projects with delays. And there's also 130 assets that have been impacted by that flood in February. Also, a lot of our internal resources were redirected to that flood work, as in the design and the project managers. And that's had an impact on project delivery as well. And those project delays that we've experienced due to the flood are sort of flowing through now. We're still realising those. And they'll flow into next year with our carryover. So it's reflected through into next year.
00:18:00 COVID's also disrupting us. So we've had internal staff and external contractors impacted by COVID. And that's having impacts on the delivery. And then we're finding that it is getting harder and harder to get materials, as everyone's experiencing in their everyday life. And the construction market is very hot. And the floods aren't helping that, as well as supply chain impacts. And that's having a flow on effect into pricing as well, because it's a hot market at the moment. Good news is that the reseal program is going well and is on track for delivery by the 30th of June. And at the moment, there's 26 multi-year projects in various stages of completion. So that's just a brief overview. Anything else to report? Councillor Jurisevic: I'm imagining the rain at the moment isn't helping the situation quite? Speaker 3: No. No. So, you know, every week that we lose, it's another million that we haven't sort of achieved towards our end goal. And this rain now will have a flow on effect.
00:19:00 Pavements will be wet. Quarries will be saturated. So, yeah. Councillor Jurisevic: Unstable landmasses will be further unstable? Speaker 3: It is, unfortunately. Yeah. Mayor Stewart: I was astounded to see, well, not astounded because we know it, but it's interesting to see when you look at it from a graph perspective that 70%, 73% of our capital projects we've done with graph funding. Yeah. That says a lot to, I think, the staff and how well they've done in their applications too. I mean, I know that the state and federal government has been very supportive, but I think it's great. You know, a real testament to how good the staff have been and, you know, applying for those grants. It is. Because that's a huge saving to our rate payer. Speaker 3: Yeah. Mayor Stewart: Yeah. Speaker 3: And when you consider that our capital program is normally around 28. And at the beginning of BR1, we were looking at 53 million. And so that's reflected in that grant funding. And as I say to the staff, 50 million makes a big difference in Noosa. Councillor Jurisevic: Yeah. The COVID funding that's coming in, but also the fact that you guys have had shovel
00:20:00 ready projects or been able to get to shovel ready stage before those grant applications are going in is a credit to you. Councillor Lorentson: In regards to the capital works whole program, $48 million, do we have the manpower or capacity to deliver? The report notes that there's a couple of key positions that we still haven't filled. I think three in total. Contract project superintendent position and another key position not filled. Will that impact on delivery? Speaker 3: Yes. Thank you. So what we're seeing is that we've been out twice to the market for our project superintendency role, which was vacated earlier in the year. And we only got one application this round. And that person's finding it very hard to find accommodation to move here. So I'm having to work with that person to try and get somewhere that they can actually
00:21:00 live here to come for a job. So that's reflected in the current market and the accommodation situation. Here on the coast. And what we're finding is that staff are actually shuffling around within the team and we're not actually getting more staff. So I've got the vacant superintendency role. I've got two vacant PM roles and I've got two vacant design roles. So we had one staff progress up into a project management role from the design team, which was great and a great opportunity for that staff. But now I've got to backfill that design role. And we've also had a lower project manager officer move up into a higher role. And again, I've still got to backfill that lower project manager role. So it is, I think that's going to be the ongoing challenge for the next few years is finding staff and attracting staff. And that's what's going to be the hardest part to deliver the capital program, I think,
00:22:00 going forward. Councillor Wilkie: Are staff headhunted? Speaker 3: I suppose there's opportunities out there. I'm not aware of that, Frank. Sorry, Councillor Wilkie. No, call me Frank. I can't comment on that. Councillor Lorentson: My guess, and I'm only guessing, and this is just, my guess is it's probably more lucrative to set up your own business than actually be employed in council. So my limited experience is people just leave council and set up. Their own consultancies. Speaker 3: To be a good observation. Councillor Wilkie: Yeah. Councillor Lorentson: I've got more. Councillor Wilkie: Sorry, you go. Councillor Lorentson: Oh, no, that's right. I was going to change the subject if you want to continue. Yeah. Councillor Wilkie: Look, I was going to say, it's been a year of, several years of great challenge. And I'm impressed what you and your team have achieved, despite the challenges. Well, we just had the opening of the Hinterland Playground, which everyone agrees is a wonderful
00:23:00 project. Eupersion Beach Community House. Eupersion Beach Community House is about to open. You've got any number of major projects on the go, as well as some small ones. It'll mean a lot to the communities where they're installed. And staffing challenges, supply chain challenges, materials challenges, COVID floods. It's been a lot. And yet your team is still delivering. So you really have a lot to be proud of. That's a comment. Speaker 3: Yeah. Councillor Wilkie: Yeah. Speaker 3: I hope so. Yeah. Thank you. Councillor Wilkie: So on the flip side of that, I have to ask, what is keeping you awake at night? Speaker 3: Probably just resourcing, really. That's, yeah. And rain. Yeah. Resourcing rain. Yeah. Mayor Stewart: Yeah. Great. Just going through this list, I just go straight to often the first thing I look at is the red cross on the things that haven't started or were behind in.
00:24:00 Is there anything out of those that you're concerned about, or the team are concerned about, or there's emergent works that need, I guess, a focus or to move forward? Speaker 3: I suppose what myself and Larry are probably concerned about is the impacts of this weather in Zabron Street and Adams Street. Yeah. And Black Mountain. Yeah. They're probably the things we can't control. I mean, from a capital program, we have designers, we have project managers, we have planning in place. We have a program and there's multi-year projects, but it's the things that we can't control. It's the unknowns. Yeah. Mayor Stewart: Mother nature. Yeah. Speaker 3: Exactly. Yep. Okay. Mayor Stewart: Thanks. Councillor Lorentson: Can you just stop there? Yep. Pono Capital Works, the Cooroy Maple Street Race Pedestrian Crossing. It's listed as total project actuals $918,345. I was asked and got great information back from infrastructure that those costs actually included road widening, car park pavement, concrete pathways, landscaping and the race crossing.
00:25:00 Not just the race crossing. Can you perhaps just tweak it a little bit so that anyone reading it can understand why $918,000 was allocated to the crossing? Speaker 3: I don't know if I can actually tweak that description because that would have been adopted as part of the budget process. So I'll have to take that on notice. I can't commit to that. You can't often say a pathway upgrade plus all the landscaping. Councillor Jurisevic: Grass and trees are growing. You can go with it. It's part and parcel of the concrete that goes in or out of the context. Councillor Lorentson: As I mentioned, someone just reading this, and this was actually read and brought to my attention by a resident who was quite alarmed at the cost of a crossing.
00:26:00 Speaker 3: It's a very good point and the description probably could have been worded better. I'll take that on notice. Thank you. Councillor Wilkie: Fantastic. Craig, one of the emergent works that your team is dealing with is the Black Mountain Ainslet. And your team's geotech engineers are monitoring that. Does that mean it's still moving? Is it still moving? Speaker 3: I'd probably have to defer to Larry for that probably, yeah. Councillor Wilkie: It is still slipping? Yes. Councillor Jurisevic: Okay. As water continues, rain continues to fall up there, it continues to exacerbate the situation. Councillor Wilkie: Yeah. And so that has to stabilise before any works can be undertaken there, is that? Yes, the situation, Larry. Speaker 1: That's the issue. I'm not sure if you want me to come up with that. That's the issue. The land, and I've just got some more information just recently, an hour ago, the land was filling more holes, to try and get to the bottom of it, if you like, to try and understand why it is still moving.
00:27:00 And that's causing us issues in terms of trying to create any sort of pathways around it, over it, above it, because the whole thing is still unstable. So until we understand that, we're not prepared to, well, to risk anybody's safety. Councillor Jurisevic: Amelia. Amelia and I worked it up there last week, and we've been drilling more core holes to try and ascertain, yeah. Yes, yes. Councillor Wilkie: And can you quantify how much it is still slipping? Is it a foot a week, or a few inches? Speaker 1: No, I don't know those numbers, I just know that it's not stabilised, so, you know, it could only be fractionally moving, but if it's still moving, it's moving. Councillor Lorentson: Yep. So what impact does these emergent projects have on delivery of prioritised projects, so I'm looking at, for instance, Sunshine Beach, Ross Crescent, that again, another emergent project that, you know, you guys didn't factor into the Capital Works project, and it's cost $405,000, an additional cost post-flood event, $205,000.
00:28:00 Yep. So what impact does this have on the other jobs? Speaker 1: Well, the whole exercise is trying to understand how much extra there's going to be from these, from the flood event, essentially. And then trying to work out how we get them funded, which we're very well down the track, and we've got great support from the QRA on all of that. So they're, you know, they're very supportive, and we're working with Erskine, who are, again, very well connected and understand exactly what the needs are. So we feel very confident that we're going to be able to fund those, the risk, the issue is going to be, not the risk, but the issue is going to be how to deliver those, given all of the, all of the other works that are going on from a contractor point of view, so availability of contractors, but also just availability of us to deliver those as well, because even if we can outsource it, which we plan to do, you still have to have some level of contract management administration back in here to do it, so it's just, you know, it is
00:29:00 it is a, it is just a, just something we're dealing with, and we're just trying to quantify it right now. Councillor Jurisevic: I mean, it looks like it's something we've got year in, year out. I mean, there's always something that pops up unexpected. Speaker 1: Absolutely, even, even just from this, this amount of rain we've had in the last couple of days, we've had a couple of emerging issues that we're now dealing with, it's just, it's just part and parcel of living here on the coast, and we just, and we, and we deal with it. Councillor Jurisevic: It's far different to the rain event delaying, you know, the, the sort of weather events and that delaying these, these, these projects we have to push them out, we have to push them out, because that's, you can't work in those conditions. Speaker 1: Yeah, but no, no doubt this, the weather's causing us some great, some great difficulties in terms of the, the damage, but then we are trying to, trying to fix it and keep draining on us, so it's, you know, it's just, just trying to keep up and catch up is, is difficult, but, but, you know, these guys are doing a great job. Councillor Lorentson: And funding, as you said, there's, I'm understanding that contingency funding that we set aside for these emergent works, but also there's state and federal funding also available.
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00:30:00 Speaker 1: That's right, yeah, so that's the QRA. The disaster and the QRA. The disaster, yeah. Yeah. Reconstruction authority. Councillor Jurisevic: Or disaster authority. Yeah. Speaker 1: Yeah. Yeah, so we've, we've absolutely identified and itemised all of those, and now it's a matter of working through them and, and getting them ticked off by the, by QRA, which we're in the process of doing. Councillor Jurisevic: How close are we to getting the list completed, I suppose, you know, with, with our Black Mountain. Speaker 1: Well, the list, the list is. Councillor Jurisevic: With our Black Mountain, because we obviously can't, haven't been able to assess that all, or actually design the, the changes there. Speaker 1: There'll be some things coming to this next, this round of meetings in terms of some procurement of, of services for it, particularly for Black Mountain. And, and some understanding of, of the quantum of, of the, of the amount. And then a, a program, we're in the process this week of, of developing the program of delivery that we're doing. Councillor Wilkie: Just on the Noosa Heads Prairie Road corridor, it says it's 47% complete.
00:31:00 It seems like you've only just started. Speaker 3: So, so there's project complete and there's financially complete. Yeah. And, and say. Councillor Wilkie: It says project 47% complete. Speaker 3: Yeah. So that's probably project timing or, you know, staging a project. It's, it's out to tender. It's being awarded. And then, you know, 25% through stage one of the construction. From a project point of view, it's well underway. It's 50% underway. Yes. But financially, it might only be 25%. Councillor Wilkie: Financially, it says 14%. Yeah. Speaker 3: Yeah. So, so there's a difference between project staging. Yeah. And then financial. Councillor Wilkie: Well, I'm impressed that you're almost half done at this stage. I don't want to jinx it so touchy. Speaker 1: But in terms of the project, yes. In terms of the delivery. Financially. Of the, the construction, no. Yeah. Because we're, we, we take into consideration. Planning. Planning and all that. Planning and design. All that procurement and design. All that sort of stuff is a big piece of it. Yeah. And then the, then there's the construction of it. Yeah. And every year. We're about, we're about 25% through the construction.
00:32:00 Councillor Wilkie: 25% construction. Okay. How many years has that been Craig? Speaker 1: Seven years. Councillor Jurisevic: Seven years. Seven years. Seven years on the way. Yeah. Councillor Wilkie: Yeah. Speaker 1: And our, and our, our big issue there again is the weather. Because we've had delays through, you know, any, any civil works you're, you're dealing with the weather. Yeah. And whilst it didn't get flooded, it, the work had to stop because you couldn't work in those conditions. And again, we've now got another week or two weeks right now of this. So, and with this one, because of the, the, the great things that we have here at Noosa with events and things like that, we, you know, we, we, we only have small windows of time to actually do these works. So we're looking to escalate or accelerate some of those, accelerate some of the work so that we can make sure we get it into those, into those windows and we don't then, you know, it might, it might mean a little bit more compactness, a little bit more pain and suffering. Pain and suffering for some. But it'll get us, it's a shorter period then. So we get it done quicker. Thank you. Councillor Jurisevic: So Craig, a couple of items there that, I don't think anybody looking at this for the
00:33:00 first time may see a zero under the, under the budget and yet expenditure in the year to date actionals. And well, for example, the Noosa Heads Maze car park works including lighting. There's zero, zero and then there's $50,000 actual to date. Can you explain why there would be something in the actual in the budget? Speaker 3: I can't actually speak to that one. That's an operational matter. I know they did go in and do the lighting upgrades. So they upgraded all the heads on the light poles. Speaker 2: Yep. Speaker 3: And I know the works are complete. So that's as much as I can. I'm sorry, the big one. Yeah. Yeah. So that's, that was handled by operations. Yeah. That's handled by operations. Yeah. I know the works are complete. Yeah. Mayor Stewart: I've got, I've got a question. Just on the Noosa Heads, Noosa Hinterland Priority Playground, just coming back to funding and I guess completing on from what Frank was asking, the project completes. So it's 98% completed, but there's 8% budget left, which is, which amounts to about 400k
00:34:00 there about. That's a rough guesstimate. What happens if we come in, in that instance, we've only got 2% left to go, but we've got about 400 in the budget. Speaker 3: Yeah. So the contractor puts in their claim at the end of the month. Mayor Stewart: Yep. Speaker 3: And then there's a two period, two week period where we have to assess that claim. Yep. And then we have to respond. And then they finalise their invoice and they submit their invoice to council. And then there's a 30 day payment. So it could end up a six week process before the financials hit the books. And then this report was done at the 31st of March as well. Okay. So I think by the time we probably look at it today, hopefully it's all. Speaker 1: Yeah. So the 400's been expended? Mayor Stewart: Yes. Councillor Jurisevic: Yeah. Okay. And if it's not expended, it goes into their numbers and owners or what? Speaker 1: Yeah. Yeah. So we also hold back some money, obviously. Yeah. To complete the project. Councillor Lorentson: So you hold back money. So there's a defect list that council has to put together. Speaker 1: So we hold back the final payments until we're satisfied that all the defects have been fixed or alleviated.
00:35:00 So absolutely, we do that. Plus that's just in the payment to the contractor. But then in our own budgets, there's always a contingency. You always hold a little bit in just for those things that might come along. Like for example, the floods or whatever it might be that just create a bit of extra work. Councillor Lorentson: And how is the Hinterland playground fairing with all these heavy rains? It's closed, I'm assuming? Speaker 3: My understanding is it's fairing well. They haven't had the rain in Cooroy is my understanding yesterday and last night. And then my understanding is that it wasn't impacted like it was in the previous event yet. Councillor Wilkie: Yeah. Yeah. Okay. At this point, Bob. One of the projects that a lot of people will be really pleased to see is under way is the Noosa Heads Dogbridge Sand Shoreline Erosion Management Plan. Does that mean there will be some sand replenishment going on there? What will they expect to see this year? Speaker 3: So there's certain timing around that project. It has to be done, I think, between July and November is the timing.
00:36:00 And then that's to do with the... I think it's the fish and the prawns and to do with the habitat. It is. So there's a window there where we can pump. But there's a large lead up process where we need to get the approvals in place. You have to have a lot of management plans in place and have them approved. And then go out to the market, the water contractor, and have that contractor lined up that window. So this is the process that we've done to date. And my understanding is that there'll be a pumping component within that area to restore that buffer to protect that resilience of that area. So restoring the sand buffer. Yeah. Speaker 1: So that's the bottom line of that is it's on track. It has to be done in that period. Councillor Wilkie: Is there any link at all to... I think last month we approved a dredging contract for Noosa Sound. Speaker 3: My understanding is that's for Noosa River. And then... Yeah. And so that's to maintain those reventment walls and beach areas within that Noosa River precinct. So it's just going to be a separate tender.
00:37:00 That's my understanding. Yeah. Okay. Councillor Jurisevic: That's a lot of work. Yeah. Okay. Yep. Claire, you've heard that? Yeah. Councillor Lorentson: Another popular one, just going through, tagging onto what Frank just said, is the Sunshine Beach half pipe metal skate ramp renewal. Actually was notified by kids really keen to understand when construction is commencing. And again, great infrastructure staff notified me and I relayed that information. But that's quite... It's going to be a lot of seriously happy children and parents out there. Councillor Wilkie: We can't wait to get some wicket air. Councillor Lorentson: That's right. I can't wait to see it. Councillor Jurisevic: That's right. So the existing half pipe remains in place until that one's ready? Speaker 3: That's my understanding. Oh, no. They're actually tagging it away for disposal. They are. They are. Yeah. It's going to be... It's been replaced. Councillor Jurisevic: I'm not quite in place. Speaker 3: I'm not exactly sure of the details. I apologize, Jo.
00:38:00 Councillor Lorentson: I have all the details, Jo. But it's going to be a competition ramp, standard ramp. It's going to be rancid. It is. It's going to be wicked. I like the wicked. Yeah. Councillor Jurisevic: Your haircut doesn't go. Councillor Lorentson: That's right. Councillor Jurisevic: Thank you. Claire, you have a question? Councillor Finzel: Yes, I do. Thank you for the report and the great work that the staff are doing. It's great. I've got a few questions about... Well, first off, the Hinterland Adventure Playgrounds. On page 12 of the report, it says it's successful completion. And I have talked to staff and staff are aware. I just want to raise it today around planning and design. Of course, during the community consultation, the community was well and truly engaged to see companies come together. We've got a public art infrastructure involved in the playground. So, I've still been approached by members of the community to find out how, when, where
00:39:00 this will be underway. So, are we able to talk a little bit today about the budget and a bit will be left over? How are we going to manage that component moving forward? Because I believe the community doesn't see this playground completely fully finished until they have the art. So, I'm going to ask you a couple of questions. Speaker 3: My understanding is that there's no budget at the moment for artwork within the current budget. That's my understanding. Speaker 1: Yeah. So, I wasn't here at the time when the budget was set, but I believe there was a line item for art, public art in it. But when it was sort of being massaged to get the project underway, because it's such a bespoke project in terms of unknown costs to construct it, I think that line item was taken out. Or at least brought below the line.
00:40:00 And until we understand exactly what the overall cost of the facility is, we're nearly at that point now. Right. Speaker 2: Yep. Speaker 1: Like we were just talking about before, the 98% and the $400,000 and that sort of stuff. So, once we get the final costs and the final wrap up of the budgets, then we're in a position to understand that. So, from our perspective, we're the construction group from the point of view of putting the art in there, that's a separate decision. So, we can say, well, yes, we've got this much money left over or not. And then it's a decision for council in terms of how you move forward with providing art, Speaker 3: is my understanding. And I think a key component, and we mentioned it in that meeting, was that there's going to be a 12 month settling in period where kids are going to run around, they're going to break things, they're going to knock trees over. And we really wanted to get those pathways and access points right in that first 12 months. And there's going to be a lot of replanting and moving plants. And then once that was established, it was mentioned that there'd be an engagement with
00:41:00 the community and local artists, and to try and draw those people in and reflect the playground and the local art together, if that makes sense, in a holistic way. Councillor Jurisevic: Well, I understand there was, we had spoken about these whole groups in Redfern actually, engaging with local artists. We had a meeting with the groups to come in and undertake the artwork once the program was fully operational and fully functional. Yeah. Or local artists. But the elements of artwork that also exist within the design elements, like the windmill style, shade structures and things like that. So they've added an artistic element to, within the design of compatriots that they've been instructed as well. Councillor Finzel: Yeah. So, okay, so there was an amendment raised around a space in the design being available, that was left specifically for the public art infrastructure to go in. So I'm hoping that, you know, that has been the case, and we can look forward to further discussions around the budget. Speaker 3: Yep.
00:42:00 Councillor Finzel: I would also like to raise Rufus Street Community House. It's been approached by a member from the public, same thing again, around the public art infrastructure in that space, and also mention of a playground. Now, that was before my time. I don't know about the community consultation there. But if we could have some feedback on that as well, given that it is also mentioned that it is complete. I just want to check the community's asking about those components of that. Sure. Speaker 1: So we'll take that on notice, and we can go back and look at the rest of it. Councillor Wilkie: I can respond to that, Karen. There was a couple of items that were forwarded from the community. One was being a log that was hollowed out and burnt by the fire. Oh. And someone had that. And I think they were burnishing it and lacquering it as a piece of art to go in. There was, there are other items that were being suggested by the community as well. They were resting with Kerry Contini. Okay. Yep. About a space in the house for, for art.
00:43:00 Thank you. But as to a playground, I think when we had the master planning process back in May 2015, it certainly was a bit of a mess. The playground was one of the ideas that were mooted as part of the master plan for the Rupert Street precinct, along with fitness equipment and viewing decks over Dyerhurst Oval as well. There are a lot of elements, but it would be, I'd refer to the master plan to see what the final elements were, and it looks as though they've reached an inclusion of installing landscaping in the big green open space there, involving sandstone blocks and rocks and amphitheatre. But in terms of a playground, I don't know if that's on the table as yet. But the master plan for Rupert Street would contain all the elements that were agreed to. Councillor Jurisevic: Certainly those additional elements would have to go through further consideration?
00:44:00 Yes. Councillor Lorentson: Given the master plan was 2015, you just quoted. Councillor Wilkie: That was the starting point. That was called a charrette. And the charrette was a very open process. Everyone got to see, to see their aspirations for the preaching community. The surf club area, foreshore park, which already has a foreshore management plan. Mainly the Rupert Street precinct, because the old bowls club site was up the side, and council was looking at purchasing the site to build the digital hub precinct. And then further work was done in the subsequent years that came up with the master plan. More public consultation was involved. The 2015 charrette and the surf club was just the starting point, where they captured all the reports and information, which then fed into a master planning process, which rolled out over the next few years. Councillor Lorentson: Would it be worth revisiting the master plan, 2015-2022?
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00:45:00 The area of Peregians changed demographically, I think quite a bit. And it'd be great to see what the community today would like to see in that space. I know that the community that I'm speaking to down at Peregian, we've played with the idea of that oval maybe changing into a skateboard and recreation hub. So if there's the opportunity to revisit the master plan, I for one would welcome it. Councillor Wilkie: I think the staff said the other day that a skate park like that, that needs to be part of a sport and recreation facilities planning process. Councillor Jurisevic: We haven't been planning on everything that's been proposed in the master plan. It's still a work in progress. Councillor Wilkie: We're about to. These things usually go over five to ten years. Mayor Stewart: But it's not about revisiting or having a look at it. It's who to look at.
00:46:00 Councillor Lorentson: Is that a possibility, Larry? Speaker 1: Absolutely. I don't know who the owner of that master plan is, to be honest, whether it's a community master plan or whether it's a sports facility. I imagine it's Kerry's. So, yeah, we can talk to Kerry and pull that out and have a look. Councillor Wilkie: During the master planning process, there was no suggestion whatsoever that the skateboard would be moved from its present site. In fact, there was strong comment that it stayed. There was discussion about it being relocated. Councillor Jurisevic: Actually, there was comment against it. That's right. Councillor Wilkie: And when they had the public consultation process about where to locate the skateboard in the first place, there was very strong opposition to it being out of sight and out of mind by the guy who had it over. And a lot of the mums wanted it down in the area where they could keep an eye on their kids while they still had a coffee shop within walking distance. But as you say, the community may have changed. Councillor Lorentson: And Coastal Hazard Adaptation Plan has actually also identified
00:47:00 the existing skate park as disappearing in the near future. Councillor Wilkie: By 2100, certainly in storm events, that area has been marked as being vulnerable. Councillor Lorentson: So, I would love that to be brought to a workshop. I'm not sure what process, Scott, but can I just... Speaker 2: We're dealing with the... Sorry. Councillor Lorentson: I'm detouring. That's right. Speaker 2: What I have done is just taken a note. Thank you very much. And worked through with Larry and Kerry. And we'll find out where it sits, where the home is, and then we'll bring it over to you. Councillor Wilkie: Thank you very much. And the best process for forwarding a skateboard precinct, a skate facility... Councillor Lorentson: Not necessarily a skateboard precinct, but just having another discussion. Playground. Yeah. Councillor Wilkie: I know there's one on the outside. Mayor Stewart: Playground across the road. Could be a playground. Yeah. Speaker 1: Because there is a coffee shop right there. I think it's great. We're good at building playgrounds. Yeah. Yeah. Councillor Wilkie: It'd be great for the new councils to get up to speed with what actually is contained
00:48:00 in the Peregian master plan. I'd like that, Frank. Yeah. Councillor Jurisevic: Probably a worthwhile exercise. Yeah. And remembering when the master plan was completed. Yeah. Councillor Wilkie: Well, it's yet to be completed. Mayor Stewart: Yeah. Because the good thing about this is there's a lot of car parks there. And there is actually a coffee shop there under the digital hub. So if you had a playground or a children's sort of play area... A skateboard. ...you can park the car and it's all flat. And then there's coffee shops. Speaker 1: And an EV station as well. Yeah. Charging station. Yeah. Oh, that's perfect. Councillor Finzel: Yeah. Councillor Wilkie: And a community building right there. Got it all. Yeah. And a homeless laundry charity van. Yep. That's about it. Councillor Jurisevic: Any other questions that you've got? Yes. No. Karen? Councillor Finzel: Oh, it's Claire. I'll finish then. Oh, yeah. Just while we're here, I just had a question about the Trail 5 upgrade. I just had a question about the ongoing maintenance of the trails. Is that a cost that would come back to council or is that a cost to maintain them with that
00:49:00 sort of state? Speaker 3: Yeah. So council has a small budget allocated each year in Michael Lyons' area to maintain the trails. Councillor Wilkie: Okay. Speaker 3: That is a fixed budget and a small budget. Parts of the trails are within national parks and parts of the trails are some small amounts within private property. So, and parts of the trails are fire trails as well. Councillor Lorentson: Yeah. Speaker 3: So there's a very small budget that has to go a long way to maintain that trail network. Out of the current process that we're carrying out as part of the master planning work for the trail network is that we're looking to develop an asset management plan. Now that that asset management plan, we'd like to develop a maintenance plan for the whole network. And that will inform that operational budget. Could I explain that okay? And there may be some opportunities to partner with some volunteer groups and there may
00:50:00 be some opportunities to work with national parks to get some better economies on the maintenance of the whole entire trail network. Councillor Jurisevic: Similar to the way Woroj mountain biking trail is maintained by volunteer groups. Councillor Wilkie: I'm happy to move it. Thank you. Thank you. Councillor Jurisevic: I'm happy to second it. Councillor Wilkie: Thank you. Councillor Jurisevic: Thank you, thank you, thank you.