Before the first item ¶
00:00:00 Councillor Lorentson: And I declare the meeting open. First I'd like to begin by an acknowledgement to country. I would like to respectfully acknowledge the Kabi Kabi people as the traditional custodians of the lands and waters that form the region we call Noosa. Council pays its respect to elders past, present and future and welcomes the ongoing role that indigenous people play within the Noosa community. Attendance and apologies. There are no apologies at the table and I note, oh, excuse me, I note the Mayor, please chill, he's an apology for today. Also note in attendance Councillor Frank Wilkie and Councillor Joe Jerusevic and note that Councillor Karen Finzel is sitting as an observer in the gallery. Can I please request before commencing the meeting that everyone have their phones on silent or chilled off. Confirmation of minutes.
1 ATTENDANCE & APOLOGIES ¶
00:01:00 Can I have a mover and a seconder? Councillor... I'll move that Madam Chair. I'll second. Councillor Wilkie moving and Councillor Joe Jerusevic seconder. No discussion, all in favour? Thank you. Presentations and deputations, there are none. And we'll go straight to the reports for consideration of the committee. There is only one, 5.1. Retaining wall construction at Karnat Drive. I'll ask if a staff member can join us at the table. So, Sean. Sean, hello, Sean. And before I ask you to give us an overview of the report, can I ask, firstly, any conflicts of interest? No? Sean, can you please just give us a summary or overview of the report? Speaker 2: This report proposes the reconstruction of a stint and bank room on the Karnat Drive. Stability issues were first identified in 2015,
2 CONFIRMATION OF MINUTES ¶
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3 PRESENTATIONS ¶
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4 DEPUTATIONS ¶
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5 REPORTS FOR CONSIDERATION OF THE COMMITTEE ¶
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5.1 CN00375 - RETAINING WALL RECONSTRUCTION - ARKANA DRIVE ¶
00:02:00 and then design process undertaken in 2019. So this is a project that's been a long time coming. The residents have an expectation of a particular outcome. This is definitely a sort of a bit of a look and feel. There is a rock wall, you know. It has ended up being more expensive than anticipated as a result of recent escalation in construction prices. We are able to draw on additional government funding, so it's not at any expense to rate payers to proceed with the construction. We have done some value engineering in terms of reducing the height of the wall, even though it's quite long, which steepens the garden bed of batters at the top and the bottom, but will still be an easy-to-maintain solution. And it should be a very long, durable solution for residents of our Karnat Drive as well. The recommendation is to proceed with leaving the tender for the construction to occur. Councillor Lorentson: The question is to the councillors. Councillor Jo. Councillor Jurisevic: Yeah, sure, I'm looking at the three tenders. Are the three tenders quoted for the same job?
00:03:00 Speaker 2: Yes, the three tenders are quoted for the same job. Councillor Jurisevic: Because there's chalk and cheese, but there's one price and daylight for the window. Speaker 1: Excuse me, that's a... Councillor Jurisevic: Sorry? We're in confidential, are we? Speaker 1: No, we don't have to be in confidential. We're starting at 7,000 per cent. Yes. Councillor Jurisevic: That's all right. My apologies. I didn't realise that hadn't been made clear. There's no mention of confidential elements in there. No, we're in confidential. Speaker 1: Yeah. But the draft, the attachment... Councillor Jurisevic: Oh, sorry, it does say confidential. My apologies, my apologies. Speaker 2: I could answer the question generally, which is, in the current market, that we are seeing prices submitted, which are clear indications that the construction entities actually don't want to construct the job. And if they're going to get it, it's going to be at a premium, because they're going to have to employ, you know, an additional workforce or casual labour hire to do it. So, that's not uncommon in the current market. So, they must price themselves out of the job. If they do get it, they're going to get the ruling for it. That's right. Councillor Lorentson: Can I ask a question, sort of a follow-on from Councillor Jobbitt?
00:04:00 If a successful tenderer has underestimated the cost of works, how do we ensure that aid doesn't become insolvent and has to be relieved to pay his studies and be that the works are completed? What's the contingency plan? Or has there been any... And I understand part of our procurement process and probing process that there is some disclosure required by tenders as to their financial status. Yeah. Speaker 2: So, firstly, I think the price is a fair price. So, I don't think it's a case of actually undercutting. You know, so, I think that's the first thing. I think what, you know, consistent with, you know, more recent estimates, that they should be able to complete the job fairly for this price and to achieve a reasonable profit. So, that's the first thing. You can already see there's an escalation above what we initially estimated, which sort of occurs at that end. In terms of the procurement process, selection criteria include,
00:05:00 you know, examination of financial performance and past performance of the company. So, to actually meet, you know, specified requirements. And, of course, during the construction process, the process is subject to progress claims. So, in the event, you know, that they default to the project, obviously, we will have actually inspected the site and also made the progress claim. And, ideally, the structure of the pricing is set up in a way so that you've got residual funds to complete the work by another contractor. So, that's the general process of the work. It doesn't always run quite that smoothly, but that's the general process, so... Councillor Jurisevic: And I think the other element you mentioned there, Shaun, was the question I raised was regard to the rock wall. That was something that was decided with residents as to the nature and the aesthetic of the area. The look and feel. Speaker 2: I think also there's ease of maintenance for council perspective. And also, you know, it's highly disruptive. This sort of works in the middle of a road reserve. So, having to come along and maintain perhaps cheaper construction prematurely,
00:06:00 you know, would be just very disruptive to residents. Councillor Jurisevic: And the nature of a wall, a rock wall, they tend to last. Speaker 1: Councillor Wilkie? Thank you, Mr Chair. So, just to clarify, Shaun, it was an entirely grant-funded project, but the cost increases. That's also going to be covered by external grant funding. So, as you said, there's no cost to rate payers? There's no cost to rate payers. And you mentioned some traffic interference with local traffic. Any idea of what that might be? Well, I can only drive with clothes in any sense, or...? Speaker 2: I'm not across the details of the traffic management councillor. So, but what I can do is once the appointment has been made, I can forward you the full details. And of course, any project like this has a good communications plan with the residents and willing to work with them. My general understanding is it only requires partial closure of the streets
00:07:00 and the properties should still be able to access them always because they can sort of do the construction of the rider in the top and sort of have a stiff lane. But it will require the residents to exercise due care and also following traffic control at all times. Speaker 1: And then in terms of... You mentioned the full communication thing. Does that... What would that involve? Does that involve letterbox drops to that street and the road? What would happen? How would that extend? Speaker 2: It would normally just be the area of the effect it works. Sometimes it's a bit more liberal in terms of thinking whether people would use uptown and drive as a regular access route. So, and then, so that's the regular... That's the letterbox drops and the regular updates. So, with the specific, you know, project manager or the council in contact. And then it would also be subject... We'll talk to our communications area about whether it's part of a Facebook, you know, social media campaign to ensure there's a general residents awareness of what works. Thank you. Councillor Jurisevic: I would imagine it's only residents that are immediately adjacent that'll be severely impacted because there are a number of ways of getting in and out of that area in Noosaville, so... Councillor Lorentson: The report makes some page five
Deputation: JOHN COCHRANE ¶
00:08:00 that a kind of drive will remain in the junior year for weeks when traffic delay is expected. In terms of completion, when will the works commence and when will it be completed? Speaker 2: Well, that's why we're keen to actually start the works now while we have a drive period. So, rather than going into the next season. So, if we're all going well, I think it's as early as September or October. September or October. Speaker 1: Happy moving, Madam Chair. Councillor Jurisevic: Happy seconding. Councillor Lorentson: Great. All in favour? No discussion. No discussion. Terrific. All good. Great. Thank you, Mrs. Thank you. So, I note there was a confidential attachment. Before I close the meeting, I'll ask, does anyone want to go into confidential session? No, no, no. Speaker 1: Close the meeting. Councillor Lorentson: So, now I'm going to close the meeting. I now declare the meeting closed at 1.40pm. 1.39pm. 1.39pm.
8 MEETING CLOSURE ¶
Council's recording ends before this item. Where a meeting resolved to close its doors, that is what the end of the recording means — see what council discussed in private.
Deputation: RHETT DUNCAN - UNITYWATER ¶
Council's recording ends before this item. Where a meeting resolved to close its doors, that is what the end of the recording means — see what council discussed in private.
Deputation: ELLEN GUAN ¶
Council's recording ends before this item. Where a meeting resolved to close its doors, that is what the end of the recording means — see what council discussed in private.