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00:00:00 Councillor Finzel: On 11th of June 2024, I'd like to acknowledge the Kabi Kabi people, the traditional elders on the land on which we live, work and play, and acknowledge their inherent wisdom when it comes to care for country, water and sky. So thank you today. We have all councillors and the mayor and the CEO present and accounted for. Welcome in the gallery to Councillor Tom Wagner and the staff that are with us today. So as we proceed forward, we need, we're going to confirmation of events. Thank you. And who's seconding? Thank you. All in favour? Thank you. That's unanimous. Is there any presentations to the meeting? No presentations. Deputations? Reports for consideration of the meeting. We'll move on to that. The first report. Before us today, I'm just trying to work out the laptop.
00:01:00 The proposed trustee for the lease renewals at the Sound Park, Quamby Place. I know we have staff at the table. Can you please give us an overview, please? Speaker 5: Yep. Thank you. It's just quite simply, the councillor administers five restaurant leases at the Sound Park, Quamby Place, and the leases are due to expire in July after a 10-year term. And the purpose of the report seeks to renew the leases to the existing lessees for a further 10 years. So it's a requirement that this report comes to Council, and Council is seeking to dispose of an interest in land, which includes the granting of a lease without completing the public tender process. And there is an exception that we can apply under Section 236 of the Local Government Regulation, and we're not required to proceed to tender as the disposals are for the purpose of renewing the leases to the existing leases for a further 10 years. The existing tenants of the land, but we do require the resolution, and still counts as a consideration of the matter.
00:02:00 Councillor Finzel: Thank you. Anything further you'd like to add to that? Speaker 5: No, not in terms of an executive summary, no. Councillor Finzel: Okay. Thank you. Do we have any questions from the councillors at the table? Mayor Wilkie: No. Councillor Finzel: No. Too easy? Well, we've given everyone to read the report. There's no questions. It seems like it's pretty straightforward. If we move forward, councillors did get a workshop on this matter, and if we're all satisfied, we'll take it to the vote. All in favour? I happen to move it. Oh, happy to move it? Do I have a seconder? I second. Thank you. Mayor Wilkie: I'd just like to speak to a report. Councillor Finzel: Oh, you'd like to comment. Thank you. Mayor Wilkie: Thank you for the report. This is a renewal of the leases that are attached specifically to these businesses at the Quamby Place. I think that it's pretty straightforward. They need to be renewed every 10 years, and I support the recommendation.
Deputation: RHETT DUNCAN ON BEHALF OF UNITYWATER ¶
00:03:00 Councillor Finzel: Thank you. And all in favour? Thank you. Thank you. Thank you. Thanks, Clare. Thank you. Speaker 1: Thank you. Councillor Finzel: Thanks. Thank you. We'll move on to item two, Noosa Shire Council Specialised Supplier List. We're welcoming staff to the table. Oh, good afternoon, Paul. Thank you. Hello. Thank you. Thank you for your time this afternoon. Would you like to do this another time? Yes, definitely. Speaker 3: So the J, our theatre, this recommendation is looking to bring on to our Special Supplier List, a number of technicians that we regularly use, just to ensure that we have the technicians that are needed for our shows and to be able to support the technical requirements for them. It's a very tight market at the moment for technicians. So by adding them to our Special Supplier List, it will give us a bit more peace of mind in regards to being able to access that list.
00:04:00 Councillor Finzel: Fantastic. Thank you. Anyone have any questions to the staff regarding the matter? Mayor Wilkie: Just a question, Paul. Theatre technicians, services, can you just flesh out what services they actually provide? Lighting and sound. Speaker 3: So we have contractual obligations with suppliers of products. So when we have shows that come on, we need to engage external technicians to be able to operate the particular lighting and sound requirements and lecture performance. Mayor Wilkie: And is it limited to just the J, or do they operate through other venues? Yes, it's just the J. Speaker 3: Yeah, because the technical requirements of the J are the higher technical requirements that we need. Okay. Mayor Wilkie: Happy to move it, Madam Chair. Councillor Finzel: Thank you very much. Do we have someone to second the motion? Thank you. And a seconded by Councillor, sorry, Carl Phillips. Thank you. We'll take it to the vote. All in favour? Thank you. That's unanimous. Thank you for your time this afternoon. Speaker 1: Thank you. Very good. Councillor Finzel: Very good. Speaker 1: Please.
00:05:00 Councillor Finzel: Thank you. Now we're moving on to number three, contract number T00067, register of pre-qualified suppliers for the provision of trade services. Welcome to the table this afternoon. Thank you. Thank you. Can you please give us an overview of the report? Speaker 4: The trade services panel in general, we have a number of contracts. June 2022, the Council approved contract 267, which is a register of suppliers for ROPs, or trade services. The trade services panel assists Council in maintenance, repairs, and capital works across the Shire. So this is a pre-qualified suppliers that allows sort of flexibility within the procurement piece within Council, and speeds up works for us as well. So we've recently went out.
00:06:00 We're looking out for a review, and to broaden the number of suppliers on the list, their local suppliers. And it also helps us to resolve any aspects of the file stuff. Speaker 2: That would be the end. Speaker 3: Fantastic. Speaker 2: So as the list suggests, it's a pre-qualified suppliers. So that's where it speeds up the process for us. So we've got things like insurances in play, licensing in play, so we can confidently engage with the suppliers. So as Kristen mentioned, this is a refresh. So we did this in June 2022, where we added 41 suppliers. This was a refresh to provide an opportunity for new suppliers to come on, and the existing suppliers just roll over. So we've been able to attract another 22 suppliers to this arrangement. So we did feel there was a bit of a shortcoming in the existing list in some categories, painting for one, and buildings for another. And so we've been able to attract another 22 suppliers.
00:07:00 So we're looking at about 60 suppliers in total in this arrangement. Mayor Wilkie: May I ask a question? Councillor Finzel: Certainly. Mayor Wilkie: Yeah. So since 2022, have many suppliers dropped off the list? Speaker 2: We've lost a couple. Sorry. We've lost a couple where they've just become inactive. Yeah. And there could still be one or two more that might drop off. For example, we haven't heard from some suppliers that we haven't engaged with regularly, like Evans Painting, for example. And it could be that, yeah, they've put up stuff and will become inactive as well. And we're able to turn the money off within the benefit and penalty portal that we use for procurement as they become inactive. So that is a good chance. Mayor Wilkie: And there's a lot of support and interest in keeping the money local, in the local economies. Absolutely, yeah. So can you give us some indication of how many of these suppliers are from the Noosa Shire? Speaker 2: Yeah, I think there's about 40 suppliers that are Noosa LGA. And then there's a good proportion that are also Sunshine Coast and Gympie.
00:08:00 So I think we're looking at, what, 40, yeah, 41 per cent Noosa. And then when you include Sunshine Coast and Gympie, you're looking at about 80 per cent, which is a pretty good turnout, really. That's fantastic. A lot of what we probably do have more than what we need is electrical, plumbing and the like. And so it's still identified within this ROPS when we go out to market that we'll always prefer to use local suppliers. You know, it makes sense for these trades to be engaging directly with local suppliers as opposed to, you know, going further afield, unless there's a specialised need. Councillor Finzel: Yep, thank you. Thank you. And given the, you know, we've stretched our capabilities through the organisation because we have such a large program going forward, how does this then help your staff, you know, do their job when we've got, like, this pre-approval list? What's the benefits back to them? Speaker 4: I think it comes down to the value of projects and works. So some of the procurement levels, we don't have to go out necessarily for a tender process,
00:09:00 like a full body tender process. We can respond pretty quickly in that fashion. An example of that would be a recent problem we had with Cool Button Drive. So it's quite a recipe we can prepare. We're able to use this process to speedily activate and respond. So, and it keeps it with the local contractor in the Shire as well. So, and those expertise. Councillor Finzel: Yep. Fantastic. Well, that must give a surety to all our residents out there that Council can deliver on their projects in a timely manner. So thank you for your report this afternoon. Do we have a mover? Speaker 5: I'll move it. Councillor Finzel: Thank you. And seconder? Thank you. Did you get that? I think so. Thank you. And we'll take it to the vote. All in favour? Thank you. That's unanimous. Thank you for your report. Enjoy your afternoon. Thank you. Thanks, guys. So we are now moving into the conf...
00:10:00 Speaker 1: Confidential. No, no, no, no reports for that. Councillor Finzel: Yes, by the committee. And we are now moving into agenda item seven, which is a confidential session. Mayor Wilkie: So we need to close the meeting. Councillor Finzel: Yes, we'll need to close the meeting. Mayor Wilkie: I'll move the motion. Thank you. That the meeting be closed to the public pursuant to section 254J3G of the Local Government Regulation 2012, with purpose of discussing the potential of commercial negotiations in relation to item 7.1. To deal with the Eumundi Noosa Noosa Road landfill project. Councillor Finzel: Thank you. Do we have a seconder? I'll second. Thank you. We've got that. Yes. And we'll take it to the vote. All in favour? Thank you. Do I need to say we've voted to come back into live? Yes. Yes. Yes. Good afternoon and welcome back.
00:11:00 We've just voted to come back live onto the camera as we look at the motion before us. The current item 7.1, confidential. Eumundi Noosa Noosa Road Landfill Transfer Station, operation by Noosa Council. The recommendation that the Council, A, note the report by the Manager, Resource Recovery, to the Services and Organisation Meeting, dated 11th of June, 2024, regarding the Eumundi Noosa Noosa Road Landfill Transfer Station. B, approve the transfer of the operation of the Eumundi Noosa Noosa Road Transfer Station. A, landfill transfer station from the contractor clean away to Infrastructure Services Noosa Council. And C, delegate to the Chief Executive Officer the power to, one, negotiate, finalise and execute all relevant documentation to facilitate the transfer of the operation to Infrastructure Services Noosa Council. And two, approve the establishment of three full-time level four LAWA facilities.
00:12:00 A, resources to manage the operation of the Eumundi Noosa Noosa Road Landfill Transfer Station. Mayor Wilkie: I'll move. Councillor Finzel: Thank you. Do we have a seconder? Thank you. Councillor Forbes. All in favour? That's unanimous. Thank you. Thank you to the staff and your time and consideration regarding that. Thank you. Thank you. Thank you. Thank you. Thank you. Councillor Finzel: Thank you. Speaker 1: Thank you. For years so many times? Yep. Councillor Finzel: Meeting closed at 2.03 PM. Thank you for attending. Thank you Mr. CEO.