Services & Organisation Committee - 11 March 2025 Transcript

2 ACKNOWLEDGEMENT OF COUNTRY ¶

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3 ATTENDANCE & APOLOGIES ¶

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00:01:00 I'll move it Madam Chair. Thank you. Do we have a seconder? Thank you. Would you like to make a comment? No thank you Madam Chair. Would you like to hold your right in reply sir? Let's get it done. Let's get it done. We'll take it to the vote all in favour and that's unanimous. Oh Jess? Yes. That's a yes from Jess. Yes I'm here. Mayor Wilkie: Tom doesn't have to vote. Tom's an observer. Tom you're an observer. Councillor Finzel: You don't need to vote but I love your enthusiasm. Thank you. Okay so we're moving on we've got to item five there's no presentations no deputations we're coming up to item seven reports for consideration of the committee item number 7.1 public art policy welcome to the staff to the table. We have the author of the report Mr Paul Brinkman with us.

4 CONFIRMATION OF MINUTES ¶

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7.1 Public Art Policy ¶

▶ 00:01:57· Carried unanimously 4-0 from council's minutes

00:02:00 Speaker 4: Thank you welcome councillors um good afternoon um so this uh this report is for the new public art policy um seeking for endorsement um through noosa council's cultural plan 2019 to 2023 council recognized the value of art in public in the public domain to promote and celebrate the community's identity values and aspirations best practice public art provides a sense of place enhances the vibrancy and character of the urban environment and engenders a sense of civic pride it can also highlight the stories and heritage of a community for residents and visitors so this the adoption of this public art policy will enable council to strategically and transparently grow the valuable public art collection for future generations and so we seek endorsement of this Councillor Finzel: policy to move forward well that sounds fantastic thank you uh welcome kerri continue to the table as

00:03:00 well um just a question to kerri you've been on this journey uh for a long time since um i think i've come off the campaign in 2020 um can you just tell us a little bit about how you see the value of the public art infrastructure contributing to our communities sure um as we move through the Speaker 6: development of the cultural plan process the um concept of art in public places really came home to us through that engagement because it enables people to engage with art connect with the history of their area understand them resonate the values through a creative form without actually requiring people to for example go to an art gallery who might feel um a bit um you know that that's not a place for them but it's certainly um what we've got is that it encourages people to have real civic pride in their community when there's public art it helps people in terms of when they've got visitors

00:04:00 come and they get really excited about showing them around town and showing them the pieces of public art and they pieces of public art that have strong attachment those become part of the narrative of a community we can certainly see that for example with the bunya sculpture that's in corroy much loved piece of public art that went in now about 12 13 years ago so through that journey outside the cultural plan we identified the importance of an actual policy to be able to do two things to manage the existing public art that we had to make sure that it goes through a good selection process for any new public art that we're able to decommission public art that it's reached its end of life and to be able to have a mechanism to partially fund future public art fantastic Councillor Finzel: paul i have to acknowledge it was a very thorough report thank you thank you um look i definitely

00:05:00 Speaker 4: think that um noosa is needing a public art policy particularly with the city deal program which we've released recently we've had uh 65 applications to that program which we're working through at the moment and so that really does show uh just how many fantastic a lot of those local artists uh just how fantastic uh an arts and creative community we have um so it'll be fantastic through that city deal program to see some really high quality public art starting to be seen um around and added to our urban environment fantastic and do you see Councillor Finzel: this as like like a legacy opportunity to um certainly i think there's lots of examples in Speaker 4: in smaller towns but also in large cities of how public art can be used in the urban environment so i think it's really important to think about how public art um has made a huge difference to um community bonding we had kendall henry from the us come over recently and provide a talk to our creative community and he was fantastic talking about uh the new york uh public art initiatives

00:06:00 which of course is a few more zeros on the end of their budget um but certainly talked about the value of public art to build resilient communities particularly in times of stress um and of course we've recently gone through a bit of a time of stress at the moment um and it's interesting to see how how public art initiatives can can bind together a community in those times of stress and identify you know the things that they love about their community and that's that's what public art can do so you're very enthusiastic and excited about showing the outcomes of the city deal public art initiative that we're about to roll out Councillor Finzel: yeah fantastic uh just one more question before i open it up i'm really interested in the infrastructure with the up to one percent that's locked into future projects Speaker 4: can you talk us a little bit through that yes so within the policy we've written one percent of city projects above two million dollars would go towards a public art fund or go towards

00:07:00 a part of public art being a part of that civic infrastructure project it is only limited to specific projects so it's not all projects um and within the policy it's quite descriptive about the kind of projects that that initiative it's can be applied to so repairing civic works like pipe work and things like that would not apply any sort of major projects or civic projects of building projects that we have that are funded through disaster recovery money or anything like that would not apply these are really the the projects that our um that our community needs and this is really a way for us to be able to be able to build projects and they're a way in which we can ensure that the civic infrastructure that we build does more than just a single purpose um there are more aspects to it where we can bring in our noose and design principles into some public art installations within that work we're not talking

00:08:00 about large sculptures or anything like that it could be integrated into door handles of toilet blocks designed and fabricated locally um by local artists that have built these unit buildings that Speaker 6: And we historically pre-amalgamation had a similar arrangement in place at the time and it was very successful in being able to have public art across the Shire rather than just in several large pieces of sculpture. That it was integrated into capital works around the Shire and it fit the nature of the community that it was going into. Councillor Finzel: Fantastic. Thank you. Any further questions? Thank you Madam Chair. You're welcome. Mayor Wilkie: I think a lot of people would be interested to read in the report that there are 40 existing pieces of public art already in Mercer Shire.

00:09:00 And I think it's testament to the criteria against which they've been assessed that they don't jar with the landscape and they fit with their setting. So which indicates that there has been some sort of criteria applied already and there's obviously a lot that's been learned through that process. But how much of that learning has gone into informing this public art policy? Speaker 6: I can talk certainly, Frank, about historically in selecting public art. We've actually had a strong process in selecting it. Because we've got really good expert knowledge within Council and externally to be able to select. The advantage of the policy is that there's an external face to that.

00:10:00 So we often get approached. Paul, Michael. Michael, etc. With great ideas for public art. A policy helps them understand well what would Council actually consider. Importantly for us what the policy enables us to do is deal with maintenance and the very sensitive aspect of decommissioning. Decommissioning a piece of public art can often be problematic in a community that's very attached to it. And this ensures that we go through a process that's a considered process. That respects the rights of the artist. But also understands there's a point in time in which some pieces of public art can't be maintained any longer and might need to be removed. So Paul used the word transparency. I think that's really important in terms of the selection process. That people really understand that there's a process. That we work through it. It doesn't mean to say that because a piece of public art wasn't selected that there's an issue with it.

00:11:00 It doesn't mean that either artistically, etc. It just means that it's not right for Noosa in the project that we're undertaking. Did you have any more to add to that, Paul? Speaker 4: No. It's very important to have this policy to, as you say, for deaccessing. We have over, since the 70s, pieces of public art have come to Council in a whole range of different ways. Through other departments. Through donations. Through just community. Through community goodwill. The issue with that is that it comes into Council through those lots of different channels. And so we don't have a strategic approach to it. So this policy aims to funnel those proposals. Not to dissuade them. But to make sure that we've got a proper strategy moving forward. And also to actually properly document them. Because often I'll be approached to say, hey, you need to fix this piece of public art. And I may not even be aware that it exists because our records are pretty poor historically on those.

00:12:00 And when it comes to deaccessing, the first right should go back to the original artist. The work should be offered. That's just good practice. And that hasn't necessarily always been the case. So this policy puts that into a policy where if we do choose to remove something, we will find that artist and we will offer it to them first before we remove that worker. Mayor Wilkie: Cool. And just in regards to those 40 pieces of public art, could you talk us through some of the more major pieces that come to mind? Director Walsh: Can we chat through some of those? Speaker 4: Well, certainly the Bunyanup sculpture is probably our largest piece of public artwork. And interestingly, we recently had to refurbish the base of that. So when we talked before about the 1%. Money that's not spent on, that can't be spent on particular civic works for whatever reason, can then go into a public art fund.

00:13:00 And that can be drawn on for these kind of works as well to help us maintain works. Other works are what you see in the Junction. There are a number of sculptural pieces in the Junction. In fact, probably the Junction is our sort of epicentre of public art for Noosa. There's a lot of pieces the Council has commissioned, but also the local Junction Traders Association have commissioned a number of murals on private sites through that space as well. And that's where there's that intersection between public artworks that are commissioned by local government authorities and private works on private walls that are still in the public domain, but they're not the responsibility of Council. They're the responsibility of the property owners. So this also goes towards that as well. Mayor Wilkie: Yeah. Speaker 4: Other pieces of public artwork, we recently restored or repainted one of the bubblers on Hastings Street in front of the Visitor Information Centre.

00:14:00 The bubble gum one? Yeah, it's multi-coloured. It's actually by an Indigenous artist that originally painted that, but we had to go through a lot of process to get back in touch with her to get authority to repaint that or restore that work. But interestingly, that was a piece that was originally done through Unity Water. And it was a good test case of how probably public art could be done better around that kind of process. So that's another reason why the instigation of this policy sort of came about from those kind of situations. Mayor Wilkie: And you were saying it will help us avoid this ad hoc approach to public art because Unity Water did arguably a fantastic job in the public art, enshrouded the frigid water tower. Yes. And engaged in the community, the local artists. And it fits very well. But we generally find this very good intent. Speaker 6: It's that moving through the process.

00:15:00 Without that expert advice, there are a range of things that people may not think about. So artist rights are one of these. The durability of a piece of public art is another issue that we really seriously consider. Safety. Safety. I recall a couple of years ago now, there was a strong push from our hinterland community around a piece of sculpture. Now that piece of sculpture was a fabulous piece of sculpture, but it would not have been able to stand up to the rigor of being in a public space. It would have absolutely had children climbing on it. It just invited that. And the materials were quite good. It was quite unsafe. So it enables us to actually work through that process. And if we are, we do have other agencies that are looking to put public art in to actually help and guide them about what's going to be a great, fabulous piece of public art that

00:16:00 we can celebrate, rather than something that actually, hang on, we've now got some maintenance and safety, et cetera, issues around it. And in terms of the pieces, you know the seats in Cooroy. They're public art. They might be seats, but they are also a piece of public art. Now we've had some maintenance challenges around those over the last years. And so they're, that's the sort of thing that this policy helps us with. Mayor Wilkie: So you mentioned the intersection between functional, utilitarian, infrastructure and public art. So the infrastructure department will have had strong input into this policy, I'd imagine. Speaker 6: They certainly did. Shaun's here with us now. He might want to be able to provide some comment on that, Shaun. Director Walsh: Through the Chair. So I commend Paul on his engagement through the preparation of the policy. And raised, you know, we had some really good discussions about how we make it work. And I've been in a space management at South Bank of Roma Street where I've had to inherit and manage public art.

00:17:00 So I know the challenges that are out across the longer term. I think the nexus between the funding stream through public spaces is appropriate. And I also like that the application's really broad because it's not just static objects that can also apply to utilitarian objects. And also to ephemeral objects like stages that can be used for performing arts. So we can actually look at the merits of how we use the fund and what the community wants in a particular space. Because art's a very broad spectrum. So I think rather than a very narrow prism, it allows us to apply the policy appropriately. Thank you. Councillor Finzel: Thank you. Thank you, Shaun. Mayor Wilkie: Madam Chair, I hope you're going to move this. You've been a strong advocate for public art policy for a long time. Absolutely. Councillor Finzel: I'm glad that that's my attention. Oh, Jess, you've got your hand up? No. No? Well, do you have a question? Thank you very much. Oh, okay. Well, I'd like to move the motion. I'll second. Mayor Wilkie: Nicola, you go. No, no. You go. Yes. Councillor Finzel: Thank you. Which one?

00:18:00 Mayor Wilkie: Who got it? Nicola. Councillor Finzel: Nicola. Yes. Thank you. So I think it's all been said. We did discuss the panel. I'll just quickly ask you to say a few words about the panel, which I think is really important around this process to engender that trust that it's all got a framework that can be trusted and that everything is going to be done under, I don't want to say regulation, but a process that, in my mind, elevates the opportunity for the arts sector to grow in a professional way. And I think the panel reflects that. Speaker 4: Certainly. And so we've got our panel of internal experts, our other core panel, but then we reserve the right to call on experts from external to also come and advise that panel. And then through that process, the recommendation goes to the director of community services to make the call on those. And for major works within the policy, it says that then goes to council, but for the

00:19:00 main administrative kind of decision making, it sits within that panel. So we can get some continuity through that process. Councillor Finzel: Fantastic. Well, I think we're in good hands and looking forward to a really exciting future around how we can grow that public art throughout the Shire. So thank you to everyone involved. Oh, we'll take it to the vote. All in favour? Yes. Yes. That's unanimous. Speaker 1: Thank you. Thank you. Councillor Finzel: So did you get all of them? Yes. You're right. Thank you. All good. Thank you. So we're moving on to item 7.2, 2024 Annual Disaster Management Report. And we'll welcome the staff to the table this afternoon. Director Walsh: To the chair, I've got myself as the Life Disaster Coordinator. Sue Lowry is our Disaster Management Officer. And Ian Williams as our Disaster Disruption and Resilience Officer. Councillor Finzel: Well, thank you and welcome.

7.2 2024 Annual Disaster Management Report ¶

▶ 00:19:53· Carried unanimously 4-0 from council's minutes

00:20:00 Thank you. What an amazing group of people we've got in front of us this afternoon. I'd like to take this opportunity to thank you from the bottom of my heart on behalf of our community for you and your teams and the amazing job you've done at looking after our community, sending out timely messages and working to the best of your ability to keep everyone safe through an extreme weather event. So thank you. Thank you. Director Walsh: I will note that this report was prepared prior to the recent disaster event. And it was meant to be a very routine report about some of the activities that we've been up to over the last 12 months to assist the Queensland Disaster Management Committee meet their statutory obligations of preparing an annual report. And this feeds up the chain for them to tick the box in terms of the things we've done. So I'll get Sue to read out the executive summary. And then I'm happy to take questions. Thank you, Sue. Speaker 5: This report provides an overview of the work and initiatives developed in all areas of disaster management in compliance with local, state and Commonwealth legislative requirements

00:21:00 over the past year, being 2024. In accordance with the Disaster Management Act 2003 regulations and other disaster and recovery management doctrines, the Noosa Shire Council is responsible for multiple functions across the key pillars of prevention, preparedness, response and recovery. Key initiatives for the 2024 year include delivery of the extensive disaster reconstruction program across the Shire, review of the local disaster management plan, endorsement of a community sub-plan template that has now been applied to the first community sub-plan and endorsed by the LDMG for Pomona, opening of the dedicated local disaster coordination centre at the Noosaville Depot, technical improvements to the disaster dashboard and supporting Guardian system, including recognition of permitted fires. Fire burns and the addition of the disaster recovery module and recruitment of the ongoing disaster and disruption resilience officer, it's quite a mouthful. And more recently, myself, to ensure effective delivery continuity.

00:22:00 A key focus of the program moving forward is a focus on basics, including effective functioning of systems, document and procedure review and updates, staffing and pertinent training in disaster support functions. The disaster resilience program will continue to focus in disaster preparedness, but will also undertake lessons learnt and exercise from the extended disaster reconstruction program to assist in informing future programs of this magnitude. These focus areas will ensure optimal readiness for any future disaster event. Director Walsh: And if I could just note in closing, the report also references the work undertaken by community services in community disaster recovery. It's part of the Good Neighbourhood event. And also our strategy environment in terms of climate resilience and readiness, as well as their fire program. So we touch on that. But the report is meant to focus on more our, you know, pertinent, you know, tick the box mentality of our functions under the Disaster Management Act. Yeah. Yeah.

00:23:00 Mayor Wilkie: Thank you. I note that the, your recommendations that we, we note the report, but also thank the members and advisors to the Noosa local disaster management group for the participation, which is fantastic. A lot of people probably don't realise how many agencies are actually involved. Could you just speak a bit to that? Because they've been critical to what we've just gone through. Director Walsh: I know that there's a distribution list of 91 people on our local disaster management group when I look at the emails. So do you want to go through the core agencies that are on the list? Speaker 5: Yeah. We do have core agencies and then we also have the advisors group. So our core agency consists of all of our emergency services, which is ambulance, fire department, police. We also have Queensland National Parks, SES. Director Walsh: Queensland Education. Speaker 5: They're one of our advisors, yeah. Director Walsh: Energex. Speaker 5: And Energex. They're, yeah. So they're essentially our core group. And then our advisors consists of Queensland Health, Noosa Hospital.

00:24:00 Queensland Health. Red Cross. Red Cross. Director Walsh: Transport and Main Roads. Speaker 5: Transport and Main Roads. Coast to Country. Queensland Education. Surf Life Saving Queensland. So I'm trying to go down the list visually. Speaker 1: Doing a great job. Yeah. Sec Water. Speaker 5: Sec Water. Yes. Unity Water. Yeah. Yeah. Anyone who may have, whose services may have an impact in Noosa and our tourism Noosa and Sunshine, visit the Sunshine Coast as well. Mayor Wilkie: Yeah. Fantastic. Enormous team effort. It certainly is. And how pertinent was it that the training exercise in October happened to be a cyclone? Preparing for a cyclone. Director Walsh: One of the things that I'm really happy with that our focus back to the basics in terms of document control and procedures has served us really well over the last year.

00:25:00 Because we had people front up to the local disaster coordination centre and actually able to use Guardian, which is our system of managing, you know, information flows and outputs really quickly. And within, you know, a day of familiarisation of, you know, we were actually by day two, I'd say we're optimally running at about 100% effectiveness of the people in the LDCC. And we have a lot of new recruits. So that focus on training is really good. And as an example, one of the tasks we had later in the week when we were concerned for the high gusts of wind, and it's unsafe for people to be outside in their normal cars about 70 kilometres an hour. And one of the intelligence tasks are, what is the best way of getting current wind speed data in Noosa? And I put that task into the system. And within six minutes, I had answers from people in the intelligence unit to actually be able to inform all our stakeholders and all our staff and all our LDMG members about when wind gusts were getting to an unsafe speed. And then we could use that in comms messaging to the broader community. So we had wind recording devices that we found at Sunrise Beach, the Hang Gliders Association

00:26:00 that publishes their data, and then a link to the Tewantin bomb site here, the Tewantin measuring site, which are quite different. So trying to get two different wind speeds. But that's how good Guardian can be as a key example. I think the other thing is our resilience program. We had, and Ian, you want to talk to the uptake of the sandbags and then about, do you think that was a good example of resilience working? Speaker 3: Yeah, yeah. It's one of those things, I think, across the board where trying to see what the reflection of community is on our exercises, and certainly through Shaun, the idea of how sandbags suddenly became the toilet paper of COVID. Very, very quickly in relation to those who wanting to use them in a certain way. There's also the usual challenges of major number of sandbags disappearing, not necessarily for the purposes that were intended. But I think the main thing there is as far as getting the messaging out was the concept, the points of delivery, the procedure we were recommending to happen, and then the uptake.

00:27:00 And then more importantly was how we were then able to move. How many cubic meters? Speaker 5: 20,000. 20,000 cubic meters. Yeah. Speaker 3: Yeah, exactly. Speaker 5: 20,000 cubic meters. Yeah. Speaker 3: And as far, and we know across the state, certainly across Southeast Queensland, how that was received in every community. So once again, commending our leader here in relation to how we pivoted with that fairly quickly. And it was how then we were able to use communication within our larger network of council to council relationships, which generally north and south and west, through Susan, my ongoing work, and obviously Shaun's leadership. So the sandbag, and today as we speak, the sand is now even being disposed of in a really well communicated way as well. Director Walsh: We also, I've just heard this morning, we had our largest visitation to the New City Munday Road resource recovery area on Wednesday with people preparing their yards in the event we did have a cyclone event.

00:28:00 And to me, that's another indication that our resilience program and its messaging is working and ensuring people are prepared for the consequences and feeling much safer in the event we did have a very unsafe event, which we managed to avoid largely. Speaker 5: And part of Ian's work with the emergency action guide, we also had an uptake on our Noosa alert system of 890 people last week. That's great. Yeah. Yeah. Director Walsh: There are always lessons learnt through exercises like this. So while we're actually undertaking the Local Disaster Coordination Centre, we're running a whiteboard of lessons to be learnt. And we'll be actively working through those feedback and then inviting councillors and also members of the LDMG to also put in their feedback. And then we look forward to coming and giving a briefing to council about things that we've learnt that we can improve on for next time. Mayor Wilkie: One of the big vulnerabilities that came through being plugged into the Queensland Disaster

00:29:00 Management Group daily forums was that when power goes out, so does communications, people's mobile phones don't work. And communication was a huge issue. We were very lucky. We didn't have that here. But what are your thoughts on strategies we can employ? I know you've got some ideas that are in chain about how we can mitigate against that risk should we really suffer some damage and a cyclone where power goes out. Director Walsh: In terms of the broader community before we get to staff and our agencies, so the relevance of radios is still there. Transistors. Transistors. And I know AM radios are harder to purchase, but I do note that our national emergency broadcaster switched to FM for all its transmission and took over classic FM I think in the South East Queensland region. So the importance as part of our messaging to the community is keeping your radio. And that's something that we can do. We have started in terms of staff and agencies exploring different measures of communicating

00:30:00 to our staff and agencies. So we have in the process of deploying GPS systems on all our vehicles so that we can actually track our staff movements and also having duress buttons in those vehicles. So which will actually keep much safer. But we're actually on the back of actually looking at new technologies to actually communicate in the field because mobile phones are unreliable when towers go down. And also there's capacity issues in the network when the community were trying to use them. So we need an alternative way. Now, some of the things that we've looked at include VHF, you know, sat phones. And then we're very interested in the deployment of low level satellites, which are immune from weather systems to see whether they've got veracity in our system. So that's something we look forward to exploring further. It's still, just being truthful, it's still a key finding from the 2019 bushfire event that we've achieved some improvements, but we've still got a way to go in terms of communication with our staff and our agencies. Mayor Wilkie: I'm happy to move the recommendation, Madam Chair.

00:31:00 Happy to second. I'll second. Oh. Councillor Phillips: Just got me. Councillor Finzel: Oh. That's all right. You can put Councillor Jess down to second. I know she's passionate about her role in here. It'd be good to get it documented. Thanks, Jess. Mayor Wilkie: Thank you very much for the report. I know each and every one of you here have worked very hard to keep our community informed and prepared. And that's what the whole disaster management team is geared towards, ensuring the community has the best opportunity to be informed and prepared. You know, when a disaster does threaten, all the agencies are poised to assist where needs be. And it's been a... We've been very fortunate this time. But the processes that we're able to look at. We've been able to improve as a result of the exercise. What I observed with everyone being so professional and focused was very reassuring. And I thank you for your work. And please pass on my thanks to the agencies as well.

00:32:00 Councillor Phillips: Thank you. Director Walsh: Thank you. I think Jess... Oh. Councillor Phillips: Jess? Thank you. I just... If I could just speak to it as well. I didn't... I made a lot of notes about this report. Not specifically on the week just gone. Because it was more around the 2024-25. So bear with me as some of our... Because I just wanted to really highlight the report. And showing the commitment that this team has shown and demonstrated to safety and resilience. And it is something that I'm very passionate about. I just want to congratulate, you know, the team and the details outlined in the report. The council's adherence to the legislation requirements. And it's... The report also highlighted the proactive measures that have been taken across prevention, preparedness, response, and recovery. I also wanted to really highlight and celebrate the Get Ready Schools program. And the workshop for the aged care facilities playing that vital role in fostering the preparedness

00:33:00 for those two separate, sort of, community groups. I wanted to celebrate... The opening of the Local Disaster Coordination Centre being a bit of a milestone for the council. And it... Showing our response capabilities. And that was demonstrated last week. I wanted to... Yeah. Really praise that improvement to the dashboard. The disaster dashboard. And that was certainly recognised last week. And how many people spoke of the efficiencies in getting that up-to-date information. Which I think was really important. I wanted to... I really liked reading about the Reconstruction Authority collaboration and that really demonstrated to me how much working together with that regional network shows the strengthening in our disaster management strategy. And then lastly, I just wanted to also extend my gratitude to the three of you at the table

00:34:00 and also the disaster management group members. I looked around that table last week and in the meetings that we've had over the last two weeks, we've been so lucky that we've got such experience around the table. And then my last shout-out, of course, is to the emergency services. And in the report, something that I wanted to highlight was the 90 volunteers that we have in our SES. And I think that we should be so grateful for them in their volunteer work. Not just in what we saw last week in Natural Disaster, but beyond that, to Anzac Day ceremonies, Christmas in Cooroy, the community events. Just so that last week doesn't overshadow any of the work that has been done in that last 12 months from everyone else. So thank you. Councillor Finzel: Thank you, Jess. Oh, yes, Councillor Tom. Speaker 2: Yes, I'd just like to back up everything that Jess said.

00:35:00 Jess does a wonderful soliloquy. You're absolutely right. Great work, team. Thank you very much, Ian and the team, for your work with this. Thank you. I really appreciate it. Watching from here, from my bed, watching the comments and everything go through, I think that was a real good display for this Council and the whole team. So I think we've all done really well. Thank you very much. Councillor Finzel: Thank you. And just before we close on that, I'd like to give a big thank you to our community, to our residents and our visitors alike, who responded well to the work that the team put together with that early messaging and being prepared. So I think it was a really good indication of collaboration through disaster management and building that resilience. So I think it was a great team effort by everyone involved. So thank you. And... I will close. Mayor Wilkie: Yes, thank you. As has been said, there were lessons learned through the exercise in October and also the process we've just been through, which is a testament to the group, because it's

00:36:00 always focused on constant improvement. But ultimately, as Councillor Finzel said, it's up to the type of community we have. And they've proven themselves to be very receptive. They kept themselves informed and were prepared. So thanks to them as well. Exactly. Thank you. Councillor Finzel: Thank you. And we'll take it to the vote. All in favour? Yes. That's unanimous. Thank you. Speaker 1: Thank you. Thank you. Thank you. Thank you. Speaker 5: Thank you. Thank you. Councillor Finzel: Okay, item eight, reports for noting by the committee, that's nil, nine, is it, what are we up to, oh, oh, I do apologise, this is important, and that's a very important one, 7.3, change, they're all equally important, thank you, change of time and venue for the ordinary meeting, dated 15th of May 2025, Mr CEO.

7.3 CHANGE OF TIME & VENUE FOR ORDINARY MEETING DATED 15 MAY 2025 ¶

▶ 00:36:53· Carried unanimously 4-0 from council's minutes

00:37:00 Speaker 1: Just very quickly, the council has made a commitment by the mayor and councilors to take our council meetings out to the community at various times during the year, in 2024 we held meetings in Pomona and Peregian, due to our standing orders and our legislation and sort of responsibilities, in order to change the ordinary meeting we bring to a decision making forum, which we'll do on, when it goes to the first step of the ordinary meeting, we're looking to take the meeting, the ordinary meeting for the 15th of May, on the 15th of May, out to Cooroy Memorial Hall, and we'll be at 5pm, we have now normal meetings at 10am in the morning, but this one, because it's out in the community, we'll be at 5pm on the 15th of May at Cooroy Memorial Hall, and as with previous meetings, we'll be having time before that, we'll advertise and promote that further,

00:38:00 in terms of the timing of that, particularly a couple of hours before that, so we're councilors and senior staff will be out there to discuss, answer questions, chat to the community who wish to go into permitting support, so we'll be there in that time, but it's the 15th of May, changing it from 10am in the morning here at the camp, changes to 5pm at Cooroy Memorial Hall, and I'll throw it to the councillors to decide. Councillor Finzel: Thank you Mr CEO, do we have any comments? Speaker 1: Happy to move it. Councillor Finzel: Happy to second. Do we need any further conversation around that? Councillors online? Speaker 2: No, I've got a quick one, thank you. Thank you. Councillor Finzel: Yeah, I'm fine, thank you. Okay, we'll take it to the vote. That's unanimous. Thank you. Speaker 1: Thank you. Councillor Finzel: Number 8, reports promoted by the committee.

00:39:00 Bill, item number 9, there is no confidential session. And I'd like to report that the meeting closed at, what, 2.10pm. Mayor Wilkie: Thank you Madam Chair. Thank you. Thank you Madam Chair. Councillor Finzel: Thank you for everyone in attendance, Mr CEO and the staff that joined us today. Thank you. Thank you.