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00:00:00 Mayor Wellington: Okay, we'll call the meeting to order, thank you. So the meeting's open. There are three apologies today. Councillors Glasgow, Jurisevic and Jackson are all apologies. This is a special meeting to consider two matters. I might begin by asking if Dorothy Dix is the CEO, for the sake of those watching, why does we need to have a special meeting to deal with these two items? Speaker 3: Thanks, Mr. Mayor. The question's really one of timing. We, as the Council will be aware, have been working on a project to give the Aquatic Centre a refresh after 25 years or so. We want to get into that during the winter months. We've been through a tender process recently, which those tenders were assessed, but the finalisation of that tender assessment occurred after the last round of meetings, after the May round with the agendas
00:01:00 and so on. We don't want to wait until the June ones to... Mayor Wellington: Okay, thank you. So the first item is the Noosa Aquatic Centre roof and deck replacement. We have Ash here to answer questions. Anyone got any questions on the report? Councillor Wilkie: Question, Ash. In the attachment one, the methodology is that we're going to have to support Gantt chart. What is a Gantt chart and what do you mean by methodology to support a Gantt chart? Speaker 2: Sure. So the Gantt chart was requested from all respondents to outline the critical elements of the project and to show us the timeline for completion and how they all interlinked
00:02:00 and what was reliant on other items happening prior to that. And the methodology was really the opportunity for respondents to explain how they would approach these tasks. So at a high level, while the replacement of a roof and a review of a deck sounds reasonably simple, we wanted to know how they would approach that with regard to timing of elements and coordination of different trades on site. So we had a level of confidence that they'd given that adequate consideration. Councillor Pardon: Thank you. Any other questions? Yeah, mate. Mr Mayor, just in regards to the cost, I think it's important to note that the cost of the project, so we're a bit over budget, put in the budget. Is that right, Ash? Speaker 2: Yeah. All seven responses actually came in higher than the budget that we had allocated. Recommendation, the price is slightly over budget. There was a large variance. We had done some work in the lead up to have it quantity surveyed. So we had an estimate for roof replacement
00:03:00 separately and another report that inspected the deck and then made recommendation for replacement and came back with a recommendation for replacement. So that gave us a cost estimate on there. Collectively, that came around that $350,000 mark, but it has come in a little bit over. Councillor Pardon: Yeah. No, that's fine. So within our budget, we can shift a bit around? Speaker 2: Yeah, we have- Councillor Pardon: We won't have trouble with VR. Speaker 2: Yeah. There are a number of capital projects occurring at the NAC in 19-20 financial year. So we have a little bit of flexibility depending on the process we get for other projects as well as the broader VR process. So we're not overly concerned, no. Yeah. No worries. Councillor Wilkie: So, Mr Chair, the report mentions the cost of the project itself, but with the pool being shut down for that period, what is the cost in terms of loss of revenue for late payers? Speaker 2: Yeah. There is a substantial impact on revenue, obviously, with the doors closed. It's acquired a period for us. It's probably about $4,000 per day lost revenue, but then there are savings
00:04:00 that we have as well through reduction in revenue. Yeah. Labor, utilities, some of those direct costs that are associated with opening the doors. It boils down to about $1,500 a day net cost. That's our estimate based on historical data and trends. So it's definitely in everyone's best interest to get the doors back open as quickly as we can. And that was a point that was made pretty clear in the tender process. And we found some contractors that are able to deliver things reasonably quickly and we're all keen to get the doors back open. Councillor Wilkie: So that's basically over two months, so 60 days, $1,500. What's that, about $90,000? Speaker 2: Yeah. Look, we've had to factor in a number of things into the budget. We're also not sure how quickly we'll be able to ramp back up as well. So once we do reopen, we'd imagine that it would take a little bit of time for people to get back into the habit of visiting regularly, particularly at this time of year, being winter where it's a little bit colder,
00:05:00 a little bit darker. People perhaps aren't so keen to come down and jump straight back into the swimming laps or doing aquatic activities. So we've made a fairly healthy contingency allowance in the budget there so that we hopefully can achieve that. But there are definitely some unknowns. Yeah. Councillor Pardon: Thank you. Yeah, I think the figures are about $73,000 from Monday's budget discussions that something like that- There's confidential discussion. Monday. Well, I don't think that figure is a problem, considering what's asked in relation to this matter about revenue and the loss of revenue. We did have discussions and there was a figure put up, something like that. Councillor Wilkie: Yeah. No, it's unavoidable and it was just that it's- It has been allowed for adequately in the budget process. Yeah, yeah, yeah. It's not mentioned in the report. Speaker 3: How confident are we of the eight-week period? I mean, the project management plan, is there any contingency of that or is that the best or worst case scenario?
00:06:00 Speaker 2: There are liquidated damages that apply. So once a contractor has submitted a timeline, they will be held account to that. So it's certainly in their best interest to achieve it. My understanding is that if there are unavoidable weather delays, then that doesn't count towards a delay. So I think really aside from significant weather events that cause significant delays, we're fairly confident in this timeline. Mayor Wellington: Yeah, councillor. Speaker 2: Rikon Ringsavelle, is that the Cooroy based company? I believe they're down in Peregian Beach is their head office. Speaker 1: So they used to have a presence in Cooroy, now they're based in Peregian, and have undertaken works for council before. So we have a high level of confidence in their ability to deliver product within a timeframe. Councillor Wilkie: Can I question? Yes, of course. This is a question for you. This roof and deck has lasted 20 years. Has there been any change in the use of materials
00:07:00 that will give the new deck and new roof a longer lifespan or will it be a similar lifespan? Speaker 2: Yeah. So the roof sheeting is Calabon Ultra, I think, which is about as high as it gets in terms of resistance to a coastal environment. That's one of the challenges that we've got there. So that we expect to try and maximise lifespan. With the deck solution, we had an inspection done by Black and Moore. Okay. Who are structural engineers. And when they inspected that, they were quite concerned by the condition of the substructure, particularly, and highlighted it is quite a corrosive environment there with the chlorine, constantly damp with people coming in and out of the pool, it's under shade, and obviously you've got the coastal environment as well. Their recommendation was for one of the higher-end composite deck products so that we don't suffer rotting issues, higher slip resistance with regard to people being there in bed. Fair feet, no shoes, don't have to worry about the splinters, sanding, ongoing oiling and
00:08:00 maintenance of the deck. So we have specced one of those products, and we're confident that it'll be relatively maintenance-free. That product comes with a 25-year domestic warranty. They don't apply that in a commercial setting, but there's a high level of confidence around the durability. And we hope that we're not in a similar position in 20 years' time where we're having a look at a full rebuild. Mayor Wellington: Okay. Thank you. Any further questions? Looking for a move? Yeah, I'll move. Move, Councillor Pardon. Seconded, Councillor Stockwell. Sorry to interrupt. You should speak to it, Councillor Pardon. Councillor Pardon: I only can say that it's like all our infrastructure, and we're on the coast here. We're all aware we're doing a new roof on the Council's own facility, and very, as Ash pointed out, very corrosive down there. And no matter what we do or what, with regards to the specs, you can only put the best of it. You can put the best you can that's available on, but in another 20, 25 years, we'll find
00:09:00 that it will start to corrode out. Salt water as well would do. But no, credit to Ash for putting this together, and it just comes with time. We have to replace it. Yeah. Vital thoughts? Yeah. Anyone else? Mr. Spector? Councillor Wilkie: No. Thank you, Mr. Chairman. It's not an unexpected expense. The money's set aside. The depreciation money has been set aside for this. It's budgeted for. It's works that just need to be done. Mayor Wellington: Thank you. Mr. Clare, Councillor Pardon. Councillor Pardon: I was just going to say, I'm devastated that I don't have to get up at 5 o'clock in the morning and go swimming in the field. Councillor Wilkie: In winter. Mayor Wellington: No. Thank you. All those in favour? Thank you. That's carried. We go on to the second and final item of the day. Once again, with regard to the Nursery Aquatic Centre, and this is the refurbishment of the pools at the Aquatic Centre. Any questions from staff? No. No? Councillor Wilkie: Sorry, how long does the grouting and the tiling need to last?
00:10:00 Speaker 2: The grouting, it's roughly every 10 years. You'd be looking at emptying the pool to replace that, and that's the schedule that we're on at the moment. So we did do it roughly 10 years ago. The coping tiles are the tiles along the edge of the pool. Alongside the pool concourse, they have fairly heavy wear, obviously get knocked by water polo gulls coming in and out and all sorts of other equipment. So we're replacing the coping tiles on the edge, the tiles within the pool themselves to a large degree will stay as they are if we identify a tile or two that is chipped or damaged. We'll obviously replace that while we're in there doing it, but it's in line, I guess, with industry norms. So the current grouting will be removed as much as possible. New grouting goes in, do the coping tiles, redo the expansion joints, so take out the old material and replace that with new filler and sealant, and also the wet deck or wet decking, which is the cover that we have over the gutters around the pool, basically. Over time, that becomes brittle and weakens, and we've had some failures of that, and it's
00:11:00 time to replace it. Unfortunately for us, the design of the NAC pool has non-standard gutter widths, which means it's not as simple as just going and getting an off-the-shelf product to drop back in there. Councillor Wilkie: Those non-standard gutter widths will get you every time. Speaker 2: They will. Fortunately, a 25-metre pool does have standard gutter widths, so we need to replace that. It'll be faster. Councillor Pardon: Like the coping tiles, they're not coping. Speaker 2: They've coped well for a long time, but ... Speaker 3: Just a question about the timing again. So obviously they're concurrent projects. The eight weeks with the roof and the decking stuff, is this one going to be finished before that, or is this also an eight-week period, and you've got the dates in there? Yeah, basically the same. So of those two projects, which one will be at most risk in terms of time as well? Councillor Wilkie: Because this one looks like it's a seven-week project. Speaker 2: Yeah. They actually proposed a start date one week later, because we were allowing time to neutralise
00:12:00 the water of the pool, and then they did that ourselves. They've actually offered to do that. So we're hoping to be able to bring that for one week, so that'll give us a little bit more room at the end. I think probably the weather would affect the pool works more with the grouting, the tiling. If there was constant rain, that would be quite tricky. Obviously, the roofing replacement will be affected by rain as well, but I'd say probably the pool would be more likely to suffer a delay in that situation. But fortunately, once we have the roof and deck finished, even if we don't have the 50-metre open, we could look at reopening the remainder of the facility with the 25-metre pool and the ledger pool being back in place. Mayor Wellington: Thanks. Anything else, folks? We've got a mover and a seconder. I'll move, Mr Chandler. Can you get on the floor? He already is. Yes, I'm second. Oh, I'm sorry. I've got a couple of them. Yeah. Do you wish to speak? No, thank you, Mr Chair. Anyone wish to speak to it? I'll put the motion. All those in favour? Thank you. That's carried.