Before the first item ¶
00:00:00 Councillor Finzel: Good afternoon and welcome to the Noosa Shire Council Services and Organisation Committee meeting dated Tuesday, 7th of April, 2026, with the meeting commencing at 1.30pm. I'd like to make the acknowledgement of country. Noosa Council proudly acknowledges and respects Australia's First Nation people and their deep and abiding connection to this country. We recognise the Kabi Kabi people as the traditional owners of the lands and waters of the Noosa area and offer gratitude for their careful custodianship of this unique environment over thousands of years. I note that we have all councillors in attendance, noting that councillor Phillips online, and we have at the table we have councillor Wilkie and councillor Wilson.
1 DECLARATION OF OPENING ¶
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2 ACKNOWLEDGEMENT OF COUNTRY ¶
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3 ATTENDANCE & APOLOGIES ¶
00:01:00 We have councillor Lorentson sitting in the gallery. Oh, and we've had councillor Wegener has just arrived. Welcome to the gallery. So there's no apologies. I'd like to put forward agenda item number four, confirmation of the minutes. Do we have a mover? Mayor Wilkie: Moved and seconded. Councillor Finzel: That's moved and seconded. Do you want to write a reply? Mayor Wilkie: No, I've read the minutes and they are a true and accurate record of the meeting. Councillor Finzel: Thank you, councillor. Did you note that? I'm just getting there, sorry if it's slow. Thank you. Councillor Wilkie and councillor Wilson. Thank you. All in favour? That's a yes. Councillor Jess, that's yes. Thank you. We come to agenda item five. There are no presentations. Agenda item number six. There are no deputations. We're coming to agenda item number seven.
4 CONFIRMATION OF MINUTES ¶
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4.1 SERVICES & ORGANISATION COMMITTEE MEETING MINUTES DATED 10 MARCH 2026 ¶
00:02:00 Reports for consideration of the committee. We're moving to 7.1. And we welcome to the table Brad Chalmers. And the item is Noosa Aquatic Centre Cafe Lease Renewal. So thank you, Brad, and welcome. Speaker 2: Thank you. So yeah, this report obviously is seeking approval of the renewal of the lease for the cafe at the Noosa Aquatic Centre. So as the report states, we've had poolside NAC in there for a number of years now. Obviously, prior to 2020, COVID, we went back out to market again through 21-22. And Dave was successful there. And then obviously, we've come to the end of that lease and we're looking again to renew and wanting to endorse that the NAC poolside cafe maintain operations moving forward for a period of two years with three one-year extensions applicable on the back of that. So the recommendation obviously from our standpoint is to see that go through.
7 REPORTS FOR CONSIDERATION OF THE COMMITTEE ¶
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7.1 Noosa Aquatic Centre Cafe Lease Renewal ¶
00:03:00 The rate, we've done market valuation just currently, which came in at $60,000 annually. We have suggested with our potential filtration works coming through this year at the NAC, we'll have a closure potentially around about 10 weeks of the 50-metre and the program pool, which will have a little impact potentially on the profitability for him for the 12 months. So we've just brought it back to 59k, so just gone under market rate for this year just to give him a little bit of breathing space there. And then with the second year being at $62,000. And then three incremental increases with CPI for the last three years. So yeah, that's where we've landed. Councillor Finzel: Sounds good. Thank you. Speaker 2: Any questions? Mayor Wilkie: Brad, there's a reason why this didn't need to be put out to the board of tender.
00:04:00 Could you talk us through that please? Speaker 2: Yeah. Look, obviously, Dave's been amazing. I think his operation of that cafe has been first class. Obviously, the offering's amazing. Service is amazing. He's been really proactive in the Keep Cup space, which has been wonderful. He's really, really supportive of that. So overarchingly, yeah, we've had no dramas with him, excellent tenant, has been really accommodating to work with us at any point in time, he's been really accommodating to work with us through what will be the filtration program as well. So yeah, we think in terms of just the deliverable, he's been really first class. And obviously, we're comfortable, he's comfortable. I think we're both in an agreeance of the timelines, two plus the additional three, where the viability remains consistent for him. And then that's sort of where we've landed. But so for us, we just really didn't feel like we needed to go to market because again, the current relationship is first class and we've got it at the appropriate market value
00:05:00 as well, which is we did do our due diligence there to make sure that we're getting an appropriate value. Mayor Wilkie: And there's provisions under the local government regulation, as you said in the report, for that to occur. Correct. To occur. Speaker 2: Yeah. Thank you. Councillor Finzel: Yeah. And I think that's right. That aligns with the original agreement that we put forward. Yeah. Yeah. There's nothing like new there. No. No. No. Fantastic. All right then. Okay. I'm happy to move that. I'll second it, Madam Chair. Sorry. I'll second it, Madam Chair. Thank you. That was moved by Councillor Finzel, seconded by Councillor Wilkie, and we have a question from the forum. Councillor Lorentson: Hi, Brad. Hi, Amelia. In terms of clauses in the current lease, have you included a sustainability clause? As you've mentioned, Dave is an absolute champion in the space of reusable good cups, given that Council has ratified a motion to help with that.
00:06:00 So we've reflected that position in the current lease. Speaker 2: So we've reflected a hybrid approach in the lease. So it gives us all a little bit of flexibility, so he can do that, plus we also then have the option to have takeaway cups, which he's more than comfortable with, because at the end of the day, we're a public facility and there are people that are going there that we've had feedback that would like to have that option available. So he's using all options available on the table, so we've got a hybrid approach to delivery of coffee at the NAC. Councillor Lorentson: So in terms of single use plastic waste reduction recycling, how is that reflected again in the contract terms? Speaker 2: I'd have to take it on notice and go back and actually look at the clause that actually is written in there for you. To give you a full explanation of what's in there. But it was an agreed approach that we go with a hybrid approach, so if he's wanting to go
00:07:00 down that path of zero free, he can do that without any qualms at all. And I think he is doing that with all, he's basically single use plastic. That's his approach. Single use plastic. Yeah. So we've just said to him, just to cover the broad gamut of the community, if he could include the option of having takeaway coffee cups, and he was more than happy with that. And he still gets obviously questions for that, he's obviously had some feedback at times where people have asked for that and he wasn't able to deliver it. So we've just come to a nice happy medium that we're going to have a hybrid approach moving forward. So we get an opportunity to service all of the Shire in terms of their requirements. And then obviously he's able to go ahead and really promote the key cups, which is what we're all, and single use plastic, which is what we're all about. Yeah. Councillor Finzel: Fantastic. Thank you, Brad. And we'll take that offline. You can answer council. Yeah. Speaker 2: Yes. Happy to. Happy to. Councillor Finzel: Yep. Thank you.
00:08:00 We'll take it to the vote. Oh, do you want to roll the report? No. Mayor Wilkie: Thank you very much. Good report. Here's a very, this is a very good operation. I'm there regularly. A very good standard of service. Good offering. It's very popular with the patrons. And I support the recommendation. Councillor Finzel: Councillor Wilson. On mine, do you have anything to add, Councillor Jess? Speaker 1: No, thank you. I'm very supportive. I really liked it there. They do a great job. So very happy with the report. Thank you. Councillor Finzel: Thank you. We'll take it to the vote. Councillor Wilson. Yes. Jess. Thank you. That's unanimous. Thank you, Brad. Mayor Wilkie: Thank you. Councillor Finzel: That takes us into item number eight, reports for noting by the committee. What have we got on that one? Nothing. Nothing to note. Item number nine, we're moving into confidential session.
8 REPORTS FOR NOTING BY THE COMMITTEE ¶
00:09:00 Now, we've got three points for the confidential session today listed on the agenda, 9.1, 9.2, and 9.3. So we are going to move into confidential session. Mayor Wilkie: Madam Chair, I move that the meeting be closed to the public, pursuant to section 254J3G of the Local Government Regulation 2012, for the purpose of discussing the potential commercial negotiations in relation to three contracts, contract CN25082, provision of turf mowing and maintenance services, formalisation of budget and grant issues, and the provision of landfilling capping technology. Any seconder? I'll second. Councillor Wilson: We'll take that to the vote. Mayor Wilkie: Councillor Wilson.
9 CONFIDENTIAL SESSION ¶
00:10:00 Councillor Finzel: Yes. That's unanimous, including Councillor Jess. Thank you.
00:31:00 Good afternoon and welcome back. We're coming out of confidential session and we're moving the recommendation from the current item before us, 9.1, 5. Mayor Wilkie: Is that right? Yeah. Madam Chair, I'm happy to move that. Councillor Finzel: Alright. I'll be the second. Thank you. Mayor Wilkie: Mr CEO, do I need to read this out? I think so, yes. Okay, please. This is the contract for the provision of turf and mowing and maintenance services. A. Note the report... Council.
9.1 CONFIDENTIAL - CONTRACT CN25082 PROVISION OF TURF MOWING & MAINTENANCE SERVICES ¶
00:32:00 A. Note the report by the Parks and Streets... ...coordinator to the Services and Organisation Committee dated 7th of April, 2026. B. Award contract number CN25082 for provision of turf mowing and maintenance services under a schedule of rates contract for an initial term of two years commencing 1st of June, 2026 and expiring on 30th of June, 2028 to the following contractor. A. One APG Group Propriety Limited for separable portions... ...and C. Delegate to the Chief Executive Officer the power to negotiate, finalise, execute and do all things necessary to administer the contract on behalf of Council and, subject to satisfactory performance of the contractor, approve the options to extend the contract at the expiry of the initial term for a further two periods of up to 24 months each.
00:33:00 A. So I move that, Madam Chair. Councillor Finzel: Yes, and it's been... A. Are we at a second? Yeah, we're at a second by Council. Mayor Wilkie: I don't wish to speak. Councillor Finzel: Any further replies? We'll take it to the vote. Council, if not... Yes. That's unanimous. Thank you. That brings us to the meeting closure at... No, we're at a two minutes. Oh, sorry. Speaker 2: No, we're good. It's 9.1. Councillor Finzel: Yeah, we need 9.2. Sorry, it's not showing up. Councillor Lorentson: Okay. Oh, it's really good. Sorry. Mayor Wilkie: Happy to move. Or you can move. Councillor Finzel: I'll second it. Okay, so that was moved by Council. Wilson. Wilson, and seconded by Councilor Wilkie. Councillor Wilson: This is 9.2, confidential report on the formalisation of Budget and Grant Application Authority Compost Facility Project.
9.2 CONFIDENTIAL - FORMALISATION OF BUDGET AND GRANT APPLICATION AUTHORITY – COMPOST FACILITY PROJECT ¶
00:34:00 And the recommendation is that Council note the report by the Waste Manager to the Services and Organisation Committee dated 7th of April, 2026, regarding the compost project. And A. Note that the compost facility project is progressing under the previously endorsed ECI procurement. B. Endorse the submission of a funding application under the forthcoming City Deal Organics Processing Grant. C. Approve Council's financial contribution of up to $9 million as the required co-contribution for the grant application. And formalise the associated capital budget envelope on the basis that this funding will only be expanded if external grant funding is secured and a future design and construct contract is separately approved by Council. D. Delegate... Executive Officer, to execute all documentation necessary for the grant application and, if successful, to negotiate and finalise any associated funding agreements in accordance with Council's governance and fulfilment requirements.
00:35:00 Councillor Finzel: Thank you. Any comment? We'll take it to the vote. Councilor Phillips? Yes. Yes, that's unanimous. That takes us to item 9.3. Thank you. Thank you. Councillor Finzel: I'm happy to move that one. I'll second. Councillor Wilson: I was saying. Aw! Councillor Finzel: There's always a time I have a mute button, isn't there? That mute button. So 9.3, confidential landfill capping technology. That Council A, note the report by the Waste Manager to the Services and Organisation Committee dated 7th of April, 2026,
9.3 CONFIDENTIAL - Landfill capping technology ¶
00:36:00 including the findings of the technical reviews and due diligence investigations. B, approve option 3, engineered capping technology as the preferred capping method for the North and Eastern Batter capping projects, 5.1.1.0.1.0, and C, authorise the CEO to proceed with design and procurement activities to support the preferred methodology selected in Part B above. I'll take it to the vote. Council, yes, that's unanimous. Thank you. And we're taking it to the real meeting closure at 2.07pm.
10 MEETING CLOSURE ¶
Council's recording ends before this item. Where a meeting resolved to close its doors, that is what the end of the recording means — see what council discussed in private.