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00:00:00 Mayor Wellington: All right, we'll call the meeting to order. Thank you for your attendance at the special meeting. We have an apology from Councillor Ingrid Jackson. Councillor Joe Jurisevic has requested that he participate by teleconference, so we need to move a motion that in accordance with section 276 of the local government regulation, Councillor Jurisevic is approved to attend the meeting by teleconference. Who said that? Councillor Wilkie, do we have a seconder? Councillor Stockwell. I'll put the motion, all those in favour. Thank you. Can I ask a question? Yes, certainly. Deputy Mayor Stockwell: Has Councillor Jurisevic had to stand up when he... Mayor Wellington: Yes. I am 30. And because we have yet to make the changes to our previous resolution with regard to live streaming, we also need to make a resolution today to live stream. The meeting that we're having right now that's already being live streamed.
00:01:00 Councillor Wilkie: I'll move it, Mr Chair. Mayor Wellington: Moved by Councillor Wilkie, seconded by Councillor Pardon. The resolution, the motion is that Councillor agree to live stream and record the special meeting over today. Speaker 6: The first one is to suspend standing orders. Mayor Wellington: Oh, better suspend standing orders. I beg your pardon. Yes, quite right. So the motion is that the operation of standing orders be suspended in order to deal with the issue of live streaming. That's been moved by Councillor Wilkie, seconded by Councillor Pardon. I'll put the motion. All those in favour? Thank you. That's carried. Now we need to go to the motion to agree to live stream. Moved, Councillor Wilkie, he's quick today, seconded by Councillor Stockwell. So this is the motion to agree to live stream. I'll put the motion. All those in favour? Thank you. That's carried. We now need to resume standing orders. Moved, Councillor Glasgow, seconded by Councillor Pardon. I'll put the motion. All those in favour? Thank you. Standing orders are now resumed and we can continue with the agenda and the first item is with regard to tenders for the Tewantin administration building roof refurbishment.
00:02:00 We have Chris Steele and Carl here. Any questions? Councillor Pardon: Councillor Pardon. The only comment I'd make, obviously, on whether it's the highest risk in my opinion, and it seems to me that there's a...although we go back over the last couple of years, we've gone over five years with regards to the roof, back to Sunshine Coast Council days when the roof should be replaced. I'm not a weather prophet and little boys who tell lies grow up to be weather forecasters, so I don't know what their view is going forward, but I would...personally, I'd do it in June, July, August, and I know we've been waiting and waiting, but there was just...when I read the report, that sort of jumped out at me. Mayor Wellington: It's... Okay. We'll get a response. There's no... Luckily, there aren't any professional meteorologists in the room who were insulted. But, Carl or Chris, with regard to wet weather, what are the contingency plans?
00:03:00 Speaker 5: Generally, generally, the...we start moving out of the storm season towards the...into April. April is really the end of the storm season. However, we sometimes do get a storm event through April. We could move it...delay the project for...but it would take into the next financial year as well. So, I think the risk is probably minimal. We've got to bear in mind as well that the work is being carried out over the top of the existing roof, so while it might delay works, we are not going to have an issue with water ingress if we did have a storm event. Okay. Good to know. Mayor Wellington: Okay. Any other questions? Maybe... Speaker 1: I have a question. Mayor Wellington: Yes. Councillor Jurisevic. Speaker 1: I pose a question to the CEO with regard to the...the figures in the recommendations
00:04:00 and the figures in the finance section of the report differ significantly. And I ask for a clarifying case on that. An email was received which related to GST being in the finance figures. I'm just wondering whether those figures were circulated to all councillors? Or whether those amended figures are available? Speaker 6: It's my understanding that those figures only came back to yourself in response to your query. Just to answer your question, the difference as explained was that the figures in the finance section included GST. The figures in the recommendation don't, which is the way it should be. Speaker 1: Okay. Just for the benefit of the councillors, if they saw a discrepancy there, they can see where that discrepancy comes from. Mayor Wellington: Thank you. Any other questions? Councillor Pardon. Councillor Pardon: Mr Chairman. Yes. I also saw that discrepancy. So, in the motion, or that will become the motion before us, was referred to the GST
00:05:00 in regards to that $701,000. And then when we go to page 5, so that's the contingency in the whole shooting box that adds up to $814,000. That's what it seems to be saying there. But I was just wondering if that shouldn't be written somewhere in the recommendation or motion. It's a bit confusing, that sort of thing. Yes. Just a question. Speaker 6: So, the recommendation deals with the award of the tender, which is the $701,000. When you go down to the provisions in finance, if you have a look at the second item there, the tendered contract value, that's the $771,000. Councillor Pardon: Yes. Speaker 6: So, that's with the GST figure, the 10% GST. So, what we're doing at this meeting is approving the tender. The other elements of the project cost . Thank you. Councillor Wilkie: Thank you. Speaker 6: Yes. Councillor Wilkie: So, just to clarify, Mr. CEO, on page 5, it does say their cost excluding GST.
00:06:00 It does. The tendered contract value is $771,000. But relating that back to the $701,000 on page 3, that would suggest that it is inclusive of GST. Speaker 6: That's correct. And that's what I explained before. The number there does include GST on page 5. Councillor Wilkie: Okay. Thank you. Thank you. Speaker 1: However, as Councillor Partington correctly states there, it says excluding GST, but in the table on page 5. So, that table on page 5 is in fact incorrect. It should be corrected to say including GST or be amended to those figures that were presented to me. Mayor Wellington: Well, I think it's all been cleared up, Councillor Jurisevic. We don't go and amend, obviously, a report. Once the report is tabled, then we're dealing with a resolution. So, as long as everyone around the table is now clear as to where the GST is and isn't included, then I think we can proceed. Thank you. Any other questions? Yes. Yep. Councillor Stockwell. Deputy Mayor Stockwell: It's probably one more for Councillor Zero Emissions Officer, but the acceptance of
00:07:00 a small-scale technology certificate rebate, does that have any future implications in terms of claiming the emissions reduction? Speaker 6: I can't answer that. I don't know the answer to that. Mayor Wellington: Can we take that on notice, Councillor? Yeah. Deputy Mayor Stockwell: It's just one thing we have to think about when we're doing these things. Yeah. All right. Basically, you're selling your emissions or you're getting your emissions saved to other people. Yeah. Yeah. Councillor Wilkie: Just another question. Yeah. Councillor Woodman. For those who may be following this, back to the recommendation, the lump sum price of $701,000, excluding GST, and a final contract price of $649,000, can you just explain what that means? We're actually consenting to approve the lump sum price of $701,000 plus the additional costs on page five for a total project cost of $814,000. Is that correct? Speaker 6: No. What's the recommendation? All this report is dealing with is the tender.
00:08:00 Yeah. It is this. It doesn't deal with the cost of the supervising, all the other costs associated with that project. Yeah. So the lump sum price, the $701,000, is the cost of doing the physical works on the roof with the contractor. And then that cost comes down to Council with that small-scale technology certificate rebate. So there are other costs associated with this project, but that's not what the Council's approving today, because that's already part of staff costs. Already budgeted, of course. Correct. Thank you. It's only the tender that's being assessed today. Thank you. Mayor Wellington: So in terms of budget, that will be dealt with at budget sessions. Yeah. Kim Rawlings, I see Annie Nolan's arrived. Did you want to try and deal with that previous question of Councillor Stockwell's? Speaker 4: Yeah. Yes. Can you imagine if we accept the small-scale technology certificate rebates, whether that has any implication for future claims on the emissions?
00:09:00 Speaker 3: No. No. Sorry. Sorry. No. The small-scale technology certificates actually comes off the total price of that, and that doesn't actually impact on the renewable energy targets overall. Okay. Mayor Wellington: Thank you. Nice work. Well done, Kim. Thank you. Speaker 6: Mr Mayor, with your indulgence, I might ask Chris for just a quick question as well in terms of the impact on the top floor of the building, because councillors are on this floor as well, and it's going to impact on this meeting room and other parts of the top floor where you have your offices. So I might just ask Chris to outline the process about how we're going to work over this couple of months and what the potential impacts might be. Speaker 7: Absolutely. So obviously working level three, the roof's been replaced, so there's going to be some noise implications, possible crane lifts, etc. across the building. So we've started a working group with key stakeholders on level three to ascertain things like when council meetings are and possible relocations for staff.
00:10:00 So within the budget for the cost, we've identified some areas where we might potentially have to relocate staff to other areas, whether it be maybe using internal... offices such as the leisure centre, possibly the new school library, those kind of areas, and offsite meetings with the councillors, etc. should the need arise, if the noise becomes too unbearable, etc. Speaker 6: So in a nutshell, it's going to be disruptive for a few months. Speaker 7: As this is a potential three-month project. Mayor Wellington: How much of the period, Chris, might prevent residents from being able to access the top floor and will have to make changes? Can you... Speaker 7: As part of the working group, we've worked with customer service to work on times for the area to be closed and reopened again, as we're doing works around the roof. There will be times when the level three will be closed for the public.
00:11:00 And then working with Jason and Ken to get the message out to the public to say, you know, we're relocating customer service level two. Right. And having the correct signage, etc. and people in place to deal with that. Mayor Wellington: So when they can't access through the front door here, they might be able to access down... They will be. Absolutely. ...level two along the driveway. Absolutely. Yeah. Okay. Cool. That's good. Any other questions, folks? Deputy Mayor Stockwell: Put a tent up there on the river for the councillor's room. Mayor Wellington: Move, Councillor Glasgow. Seconded, Councillor Pardon. I'll just read for the sake of the tape. A financial lump sum price of $701,786, excluding GST, and a final contract price of $649,978, excluding GST, following the small-scale technology certificate rebate.
00:12:00 I'll put the motion. All those in favour? Thank you. That's carried. We go to the second and last item on the agenda, and that is the Planning and Environment Court appeal with regard to proposed clearing of vegetation in David Lowe Way. Access and Offset Planting in Beach Reserve. Thank you, Kerry. Before we proceed, Councillors, I just want to remind you all that if Councillors choose to deal with matters that aren't included in the report and veer off into issues that relate to legal tactics, we will have to move into confidential session and cease the live streaming. Hopefully, we won't have to do that, but just keep that in mind. So that if you imagine you want to talk about something that might be confidential, legally problematic, then we'll have to consider how we deal with it.
00:13:00 Oh, Councillor Stockwell's moving the recommendation so quickly. Councillor Wilkie: I'll second it. Mayor Wellington: Seconded Councillor Glasgow. Are there any questions for staff on this? Councillor Wilkie: Just a question. Mayor Wellington: Councillor Wilkie. Councillor Wilkie: I'd like to... If you could just clarify the status of the land from which... the public land from which the vegetation is proposed to be removed from, to allow better sight lines for access to the proposed subdivision, please. Speaker 2: We are trustee for the land, so it is state land, but we are trustee, so we're responsible for its maintenance and anything that occurs on that site. Councillor Wilkie: Yeah. The actual status of the land, is it like on the western side, is that part of the national park, for example? Or is it open space conservation, talking more about the zoning of the land, on this diagram here? Speaker 2: Okay, so, sorry, just to clarify, we're talking about the area that's in orange, that's proposed to be cleared?
00:14:00 Yes, yes. Okay, that's road reserve? Road reserve. Yeah, so it is road reserve, so it's not part of the national park. Yes. But that area's certainly got quite intact vegetation, coastal vegetation, some of it's actually better than what's actually found on the land. So by intact, you mean native vegetation? Yes, intact, meaning also that it's not weed infested, so there are parts of this site that are quite weed infested because of the existing two houses, allowing sort of domestic planting, sort of, go off into the bush. Mayor Wellington: Thank you. Any other questions? Yep, Councillor Stockwell. Deputy Mayor Stockwell: Yeah, I will talk briefly to the motion. It's important we recognise that this motion is, with Council, is its role, not as the planning assessment role, but the road authority, and also in terms of our roles in the adjacent beach land reserve. I think it's really important to understand that when we're managing our roads, we manage for multiple different objectives, and one of them is to maintain the magnificent character of the drive down day to low way.
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00:15:00 The extent of the clearing proposed by this motion is important. It's important that we make it really clear to the court that we would not see that as the appropriate way ahead, as in item number one, nor do we think that allowing developers to offset any removal of vegetation with plantings on the beach land reserve in areas which have been cleared, perhaps without any prior approval. Those clearings is, to me, an important precedent not to set, and so item number three is, I think, quite important to state really categorically that we do not accept offsets in such circumstances. Mayor Wellington: Thank you, Councillor. Anyone else wish to speak to the motion?
00:16:00 Councillor Wilkie. Councillor Wilkie: Thank you, Mr Chairman. This is one of the three to four percent of development applications that comes before the full Council recommended before the refusal. This is an appeal that follows that. It would have involved a subdivision on the eastern side of what is one of the most picturesque drives in the Shire, but the pivotal reason that I support this recommendation, the motion before us at the moment, is that in order for it to function properly, it would require the removal of significant amounts of vegetation on public land, again, on the roadside of one of the most picturesque drives in the Shire, which is unfortunate, so I don't think it's a good idea to do that. I do support the motion for those reasons. Mayor Wellington: Thank you. Anyone else wish to speak? You wish to close, Councillor Stockwell? I'm just going to read the motion, and it reads that Council note the report by the manager of development assessment to the special meeting dated 7th of March regarding planning and environment court appeal number 456 stroke 2018 and instruct its solicitor to advise the court and the appellant as follows.
00:17:00 One, as road authority for the area. That it does not accept nor will it permit the removal of vegetation and the maintenance thereof into the future for the purpose of achieving sight lines in David Loway, as proposed by the traffic engineers in their joint report of 21st of December. Two, that it will not allow site access in the location presently proposed by the appellant's development proposal. And three, as trustee of the adjoining beach reserve, that it does not accept the appellant's proposal to provide offset planning in the beach reserve. Nor will it undertake any responsibility. For maintenance thereof into the future. I'll put the motion. All those in favour. Thank you. The motion is carried. Was that a yes from you, Joe? I heard that. Beautiful. Thank you. That concludes the meeting. Thank you very much for your attendance, everyone.