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00:00:00 Councillor Jurisevic: There are no apologies, we get confirmation of the Minister for Intendance. No apologies. We get confirmation on Wilkie—all in favour? Speaker 8: Clare Stewart, Seconded Council on Wilkie—all in favour? Councillor Jurisevic: No accreditations. No deputations. We'll move right on to the fourth of October. The next report is, the first report is, free qualified spicer provision of crates. Larry, you're here representing Christmas? Speaker 6: Yes, yeah, Christmas is on me. And we've got Adam here as well from Procurement to answer any detailed questions. Councillor Jurisevic: That's it. Speaker 6: So this is really just a supplies list for our trade services. We go out every couple of years and when the contracts are up,
00:01:00 Speaker 8: so we go out for a register of pre-qualified. Speaker 6: So we go get people to go out for the various so that we've got them on our pre-qualified list. So every time we need to do some work, we don't then have to go back through a whole process. So I've already been pre-qualified. We know that they're capable of doing the work and we're able to get them on the job quickly. And it's often we need to do that because it's maintenance work or it's emergent work, whatever it may be. So this is... Councillor Jurisevic: This is for emergent work or maintenance work. It's not for tenders or anything like that. It's going to work out to be under a certain value to be able to do. Speaker 6: So there's various levels of value in here. And again, Adam can talk to that if you want in more detail. But it's really, yeah, just so we've got the pre-qualifieds that have gone through the system. We know that they're capable and we know that they meet our requisites. Councillor Jurisevic: All good. Do you have any questions at all? No. Councillor Wilkie: I was just asking, Adam, outside, how does this list differ from the previous list in terms of numbers? Speaker 6: My understanding is we had a better response this time
00:02:00 than we had in the past. There's 45 that registered and 41 of those have made the cut, if you like. Speaker 8: I mentioned to Frank earlier that the previous rolled list that we had, this one replaces it at its end at 15 suppliers on it. So this is a marked improvement on that list. Councillor Wilkie: So that's an advantage to have a higher number, would you say, Adam? Absolutely. In the current time? Yeah. Speaker 8: So as Larry touched on, the idea for this arrangement is so that we can jump in quickly and engage a contractor quickly. But a secondary use for this arrangement is to source quotes off it for particular jobs. So we can, where it's necessary, source quotes. And so we could just source quotes from all the contractors that might be on this list for a task. And so it speeds up the process because they've got those pre-qualifications. So things like public liability insurance,
00:03:00 wouldn't cover, to make sure that they're particular. Councillor Jurisevic: It also means with the number of suppliers there, I mean, if you've got duplications of services or someone's not available, you've got something else to do and someone else to go to and everyone's done emergent works, can be done quickly and speedily if they need to be. Councillor Lorentson: In regards to the evaluation criteria, they must provide details of zero emission initiatives and complete the question they're provided. How onerous is that? And does that disadvantage on, from 45 applications, 41 having been accepted, the answer I think is clearly no. But do we give the three options for the applicants or anyone out in the community, some direction, a clear direction on how to actually meet that criteria? Speaker 8: Yes. So the documents that went out, the invitation and tender documents, make it clear what's required by council. And the questionnaire, there's two questionnaires,
00:04:00 the workplace health and safety questionnaire and the environment sustainability questionnaire, which the questionnaire we got handy to help us with. So it would then satisfy and link up with our targets, the 2026 target. It is, I must admit, a little bit over us on the contractors and we did find some of them we've had to talk to and help them through the process of getting on this arrangement. And we've also had respondents that didn't give us much at all and we've had to go back and ask for the information. So we've worked hard to get to the list of 41 because there's certainly, from my experience in the past where I've worked at other councils, we wouldn't go to that extent to get them on there. No, because these are small businesses Councillor Lorentson: and trades and sometimes they're one man show. Absolutely. And so, yeah, my question is, you did go back and help. Excellent. Yeah, Speaker 8: we've gone back, you know, we've used, we've gone on the phone, chatted with them. I've actually built
00:05:00 some little videos on providing some guidance and so forth. Oh, So that all helps. Councillor Lorentson: Yep. Councillor Jurisevic: So this is a show that they're engaged in the zero emissions. Councillor Wilkie: Yeah. Very much so. Speaker 8: So they've all completed the questionnaires. Whether they do a great job of responding to the questionnaire is another matter. But I guess the way I see it is it's highlighting what council's targets are, what we want to achieve. And what our expectations are of contractors we use. Exactly. exactly. So that's made clear in the tender documents. Now, the next step is managing those contractors while we're on the array and achieving some of those objectives. Councillor Jurisevic: Thank you. Have some given expressions of where they may improve in the future. We haven't provided that feedback yet, Speaker 8: but through the contract management phase I expect that that will be the case. Yes. Councillor Jurisevic: Any other questions, councillors? Councillor Lorentson: Karen, in the gallery. Councillor Jurisevic: I've got one more. Councillor Lorentson: Oh, sorry. Amelia? So, we attended
00:06:00 just recently a seminar by Noosa Council zero to net business, small businesses. My understanding is we're going to be repeating these workshops and they were talking about carbon accounting and how simple it is actually to get to zero emissions or how much of a competitive advantage and particularly in procurement to be on board. Will we be able to target small businesses like the tradies and plumbers to be able to do this? Next time we go out into one of these open forums? Speaker 8: Well, yes, we will, but I guess Councillor Lorentson: in this one I see that we've done that. But we're not capturing the people that may not have even applied is where I'm going with this. So, it would be great to, I don't know, reach a broader spectrum of trade,
00:07:00 actually, target tradies. Yeah, Speaker 8: absolutely. I guess we're always trying to improve how we reach the market. At the moment, you know, we're advertising. We're not technically obliged to advertise in the news today. We use Vendor Paddle as our portal to connect with suppliers. So, we're always looking at how we can improve that, because it is important. But, yeah, we're always welcome to new ideas. Councillor Jurisevic: Thank you. But that gives, that gives those probably a, what might be new to you, or new to the concept of Vendor Paddle and like, not sure you understand what's involved. Can we take them on that journey with us? Speaker 8: Yeah, we do. And I guess normally, and if we weren't in COVID times, normally, we would have workshops and information sessions with prospective suppliers, explain how Vendor Paddle works. We try and get local buying Vendor Paddle to participate in that workshop so that they'll actually be presenting on the tips
00:08:00 and tricks and how to make it easier. We also talk about how our forms need to be completed. What we expect, that we expect public liability insurance policies to be in place before we engage with contractors. Councillor Jurisevic: I think it's all good. It gives an opportunity for a business to grow and develop. Speaker 8: Absolutely. Absolutely. So it's certainly something on the list of things to do for us. And COVID's obviously put a hold on most of that at the time there. But I would hope, going forward, that that will be something that will deliver, at least once a year, a forum, an expo, an information briefing to get across what's expected. Councillor Wilkie: Adam, were you happy with the 83% proportion of suppliers being locally based? Yeah, Speaker 8: very happy. Councillor Wilkie: Is that a new benchmark or Speaker 8: quite typical? We don't have any benchmarks but, no, it's a great result. It's great to see so many local suppliers. I recognise being in the business phase there. Yeah. No, it's fantastic. So, but, and it's good to see
00:09:00 some of the outsiders. You know, I still would have liked to have seen some of the bigger, say, electrical, commercial electrical firms on there to do that sort of work that domestic electricians couldn't do, for example. But, that's what we've got. You know, we went out to market for that 21 day period which is what the legislation requires us to do but we've actually gone beyond that as well. And again, because we've had suppliers come back to us and say, look, can you extend it? I think we need some more time to get our response in, which we have obliged. Yeah. Councillor Jurisevic: But I'm used to some of those more technical, technical offerings like solar upgrades to a large building and generator connections and things like that are fairly specialized services anyway. We'd be going into tender more often rather than Yeah, that's right. Yeah, quite tenders, yeah. Sorry, Declan Finzel, you had a question. Speaker 4: Certainly. Thank you. I'm just wondering what percentage of your pre-qualified suppliers are indigenous? Speaker 8: I couldn't tell you. I don't know. One thing the vendor panel does do for us though is it helps us identify
00:10:00 suppliers that are from indigenous backgrounds but at this panel we haven't asked that question. Speaker 4: Okay. Can you just, can I get a question on notice then? I thought there had to be a percentage under LGAQ that said there had to be a percentage of our preferred providers had to be indigenous. Can you find that out for me? Speaker 7: No, I don't think that's okay. No, that's, yeah, no, that's incorrect, councillor. Speaker 4: Thank you. Councillor Lorentson: Any further? In terms of expenditure of the trade services it's quite interesting that the 2020 is half of 2020 and 21. Clearly increased in material costs and labour has impacted on the price. Has council considered maybe looking at sort of a mixed delivery of services like in-house
00:11:00 whether it's just handyman or maintenance. Is that something that has been considered as a cost, a weight of just smaller costs? Speaker 6: We do have, we do have plumbers. We have plumbers and electricians on our books in our staff who do that, do that work but they do it to a certain level then we have to outsource it more than that. I mean, that's a bit condescending. They do work up to a certain level and then if we need a broader or bigger, yeah, but they're a fully qualified tradesman. Yeah. Councillor Jurisevic: I'd suggest that all of that invoice increase in 2021 as well as COVID. Speaker 6: It's the extra funding. So all of that work that we pushed into Chris's area, that was that sort of million dollars over, over a 12 month period that he, yeah, that he took on. So that's, that's where that, a lot of that funding is, not just cost increases.
00:12:00 Councillor Lorentson: And that leads me to my next question. Does this information fit into our local economic plan? Because to me, this is a good case of how council helps grow the economy by specifically targeting local supplies. Do you talk to economic departments? Well, I think, Speaker 6: I think that's probably across the board because everything, everything we do has got a local content element to it or we try to push a local content element in all our procurements. So I think this is just one piece of that, that puzzle and that all gets rolled up into, into our economic benefit to the community. Councillor Jurisevic: One of the largest employers Speaker 6: Absolutely. Councillor Jurisevic: within the Shire, within the Shire. So there's, there's that element of, of the economic component but also the, the services, the trades and services that we employ and, and, and tenders that we, we, we generate. Yeah. Obviously, have an element to, to the local economy. Councillor Wilkie: Well, it'll be $130 million in expenditure going out next financial year.
00:13:00 Councillor Lorentson: Operating costs and $42 million in capital works. Yeah. But I think that story Stimulus. needs to be actually told a little bit clearer. Absolutely. Because I think, you know, we do a lot in helping grow our GDP. Councillor Jurisevic: I move. Thank you, Councillor Wilkie. Secondly, Councillor Lorentson. No further discussion? All in favour? Thank you, councillors. Thank you, gentlemen. Question? Question two. Item two. Go on. Request for quotation of the lifeguard services served by the SAV Queensland Board of Commissioners and the table. Questions, Molly? Councillor Lorentson: Could you give us an open view of what's going on? Oh, excuse me. I would like to declare... I was waiting for it. Sorry. I, Councillor Lorentson, inform the meeting that I have a declarable conflict of interest in this matter, as my daughter, Georgia Lawrenson,
00:14:00 is employed by SAV Queensland as a casual lifeguard. It could be viewed that I have a conflict of interest. However, I do not believe a reasonable person could believe I have a perception of bias, as my daughter's employment is of a casual nature and not exclusively bound to SOSQ. Therefore, there is no benefit or loss specific to my daughter from the outcome of this application. Therefore, I will choose to remain in the meeting room. However, I will respect the decision of the meeting on whether I can remain and participate in the decision. Speaker 7: I'll move. Councillor Wilkie: Can I just ask a question about the wording there? Is that meant to say, however, I do not believe a reasonable person could have a perception of bias rather than could believe I have a perception of bias? As we're not talking about the councillor's perception of bias, we're talking about a reasonable person having a perception of bias.
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00:15:00 I do not believe a reasonable person could have a perception of bias as my daughter's employment is of a casual nature. Councillor Lorentson: I'm happy with that adjustment. Councillor Wilkie: We're not talking about whether Amelia has a perception of bias. We're talking about whether a reasonable person has a perception of bias about your daughter's employment. Councillor Jurisevic: I'm happy to second it. Councillor Wilkie: I move. Speaker 4: I move that the councillor make the declarable conflict of interest with Councillor Lorentson in terms of reducing the public interest that Councillor Lorentson participates in votes on this matter because Councillor believes that a reasonable person would not have a perception of bias because Councillor Lorentson nor her daughter stand to receive a personal benefit or loss in relation to this matter. Therefore, a reasonable person would trust that the final decision is made in the public interest. Councillor Jurisevic: Anybody have anything to add? Speaker 4: No. Councillor Jurisevic: What is the vote?
00:16:00 Councillor Lorentson: I have two pages of questions. No. Councillor Jurisevic: No. No. No. No. No. Councillor Lorentson: No. No. No. No. No. Councillor Jurisevic: No. No. No. No. No. No. No. No. Can we have a bit of an overview on the process? Speaker 2: Yes, certainly. As you're aware, the lifeguard services on Noosa Shire Beach is delivered by a formal agreement that commenced in 2012. It's coming to the end of the second five-year term, which takes it out to 10 years. So it's time to look to engage a supplier for a new arrangement. And this report is basically seeking to utilise section 235A of the local government regulation,
00:17:00 which allows council to enter into contractual arrangements without first inviting written quotes if there is only one supplier reasonably available to provide the service. This report makes the case that Surf Lifesaving Queensland is the only supplier that is reasonably available, and on that basis, and that's the reason why we're pursuing that exception under the regulation. Councillor Jurisevic: So to your knowledge, does anybody else provide Surf Lifesaving services in Queensland? Speaker 2: No, but not of the reasonably available. And we've done some market sounding with Sunshine Coast Council, and we can't see any that provide services. Councillor Wilkie: Clint, forgive me if I didn't notice it in the report, but will there be any service level changes with this new regulation? Yes, there will be. Speaker 2: Could you talk us through that, please? Sure. So I'm proposing to add some extra supervision hours into the contract, which will provide
00:18:00 extra support for lifeguards and supervision, particularly during the holiday period. So at the moment, we pay a percentage of an overall supervisor, and I'm looking to maximise that to 100%. So we have our dedicated supervisor for this Shire, which I think will be a good asset to the service. There's also some extra support to Noosa Main Beach in the Christmas holiday period. We're looking to extend the hours slightly at Pre-Gyn during the holidays as well with an earlier start and a later finish. And we've also a later finish at Sunshine Beach as well. And also, all year, we're looking to add some more hours at Pre-Gyn Beach. So in other words, that's a one-person operation in the off-season, so we're looking to start
00:19:00 to try and build in some additional support there in terms of hours due to patronage of the beach and increased visitation. Councillor Wilkie: So there's going to be two lifeguards per ship, for example? Speaker 2: Yes. But for a certain amount, not for the full day, so we'll look to incrementally increase that. But certainly at the start, it will be for the busier part of the day, and that's primarily to support the one-man operation, not one-person operation. Councillor Jurisevic: And it'll be complemented by the volunteer services now starting at Pre-Gyn? Speaker 2: Yes. Councillor Jurisevic: And just following on from Cr Frank's question with regard to support services, I'm reading here on page 16, the things that Surf Lifesave in Queensland do provide, waves running jet speed profiles, roving vehicle patrols from the Noosa North Shore, campground along the Noosa North Shore, purpose-built integrated communications, IT-spaced network centre,
00:20:00 SurfCom, the helicopter services, risk management reporting and auditing, and now drone technologies have been thrown into the mix as well. Councillor Wilkie: Yeah. Is that a new addition, drone technologies, Clint, from Noosa Shire? Speaker 2: Well, Surf Lifesave in Queensland have had drones in Noosa for some time, but it's primarily been about, it's incident-based. So if there's been a drowning or a search that's been required at a beach, the drones have been used for those types of exercises, but you could anticipate that that will become more of a norm in terms of normal patrolling as well. And again- Surveillance. Yeah. And probably to, well, it is to provide support to the existing operation, so it complements the existing on-beach services. Councillor Jurisevic: Questions? Councillor Lorentson, you said you had about two pages left. Oh, okay. Councillor Lorentson: Some have been already asked. Lifeguards play a role in our emergency response.
00:21:00 I know they sit in the local disaster management group. How's that funded? Speaker 2: Well, it's funded. It's not funded by us. That's something that Surf Lifesave in Queensland provides as being part of their ancillary services. Councillor Jurisevic: And it's the primary function of being in the LDMG, is to know that in the event of a storm event, Councillor Lorentson: we've got knowledge and understanding of what happens on the beaches, beach closures, and so on. And I know the answer to that. But just so that we just have on the record that how do we know whether they do or don't. Yeah. Speaker 2: Well, look, the issue with Surf Lifesaving Queensland operating the services, there's
00:22:00 some significant economies of scale with them doing it. Yeah. Yeah. Yeah. Yeah. Yeah. Many organisations provide. So if Council was to operate the service. We would need to probably look at an IT and surveillance network in terms of radio comms. Surf Lifesaving Queensland has a grant operations arm too. So they're very good at seeking grants to support and complement and fund services that are provided. Particularly as a not-for-profit organisation, they're much better at that and able to get those grants than what we're doing. In terms of the technology and associated aspects, Surf Lifesave in Queensland have developed those systems to be able to efficiently deliver services for council to deliver those services.
00:23:00 Yes, we can do it, but we don't have those economies of scale that would make it economical for council to operate the service. Yes, there are council run services around Australia, but primarily the services are outsourced through Surf Lifesave in Queensland because that's what they do. Councillor Jurisevic: Are there any Queensland councils? Speaker 2: Gold Coast City Council. Councillor Jurisevic: Gold Coast City Council, but they've been doing that for a long time. Speaker 2: Since the day dot, yeah. Councillor Jurisevic: For a long, long time. Councillor Lorentson: So given that SLSQ are pretty much the only ones that can deliver the quality services, the quality service that we need, how can we ensure that we're going to be getting a fair price? I note, I think on page 17, that Sunshine Coast Council are also looking for a quotation. And if this report goes forward, then both Sunshine Coast Council and this council, sorry, Sunshine Coast Council will proceed with a request for quotation.
00:24:00 Yep. Is that a strategic sort of decision? Are you sure that we get a fair price? Speaker 2: Yes, through Joe. Yes, it is. And the reason for that is because the exemption I'm seeking there under the local government regulation, ordinarily you don't have to get a written quote back, right? So I'm asking for that extra layer of transparency there by saying, yes, I'd like to utilise that exception. However, I would like to get the written quote back. So an assessment panel, evaluation panel then can assess the SLSQ response under probity and due diligence. Part of the report as well proposes quotation assessment criteria. So they're part of this report for adoption. So what generally happens with that, then we receive the response.
00:25:00 The evaluation panel is put together. They assess the SLSQ response and plus we're reporting the results of that back to council at a future meeting. Now, once the panel's had a look at that response too, it may go back to SLSQ and seek to clarify aspects of the response, negotiate. So we do have some scope within that to be able to make sure we get value for money. And you'll see as part of the criteria that I'm talking about there, price value for money is at 50% of the overall weighting. So it is an important aspect that you're talking to there. And so we've reflected that in the criteria. Councillor Jurisevic: I was assuming there's an opportunity there to compare the service being offered here with other services that other councils are obtaining?
00:26:00 Speaker 2: Yeah, and the primary one for that is Sunshine Coast next door. We've got a good relationship with them. We still meet quarterly with Sunshine Coast Council on lifeguard matters. So whilst it's two separate councils, there's a high degree of collaboration there. Councillor Jurisevic: So also an opportunity there to have a look, compare it to a council that is running their own service like the Gold Coast to see the level and depth of service that they offer compared to what we, the Sunshine Coast. Speaker 2: Certainly. And I mean, certainly, Joe. And I mean, I'm certainly still in touch with the Gold Coast City Council as well. So. And I think we'd particularly do that if we had concerns. Concerns? So I have no problem with doing that. We've got our ear to the ground pretty much with this service. And I've been doing it for a long time. Councillor Jurisevic: But I'm assuming the Gold Coast would have this reported in there in the report as to what the cost of life-saving services are and be directly comparable. Something we could be compared to? Speaker 2: Not really, because it's so much bigger. Okay. It is huge service. And we're just minute in comparison. But in terms of.
00:27:00 Councillor Jurisevic: To be indicative. Speaker 4: The economy's a scale. Yeah. Councillor Jurisevic: We're talking about the Sunshine Coast and the Noosa region as a whole. Speaker 2: Yeah. But I think, Joe, where you make the point is that in terms of comparing for service delivery, technology, what's happening on the ground, I think. Absolutely. Speaker 1: And through the Chair, just to add to that, the important part is recommendation F, which is about bringing that report back to the table, like any public tender that we do, even though we're entering into this process under the exemption of the regulations, is that we're bringing this back transparently to demonstrate field deliberation, the value for money, and the outcomes of this quotation process before we progress with it. Councillor Jurisevic: Sorry. Sorry. Speaker 2: Yeah, and I talked to them before, but I think they're quite significant. So they're able to access pots of money and funding that we councils just can't get. So combine that with the economies of scale, because that's what they do, then there are distinct advantages.
00:28:00 Councillor Wilkie: Clint, one of the great things about this report is that it speaks about, it doesn't articulate it, but it involves council increasing its resourcing of Bridging Beach Surf Club to assist them, the newly affiliated club, get off the ground there, by funding the resource for one day during the season, on a Saturday or Sunday. Could you talk about the details of that and the thinking behind why we're assisting this club in this way? Speaker 2: Well, yeah, that was a previous report to council, but basically, that talks to the fact that the Bridging Surf Club is about ramping up. So it's about not over committing when they're in those developmental stages. And my view is that that's worthy of council support. So rather than overstretch the fledgling club, and, you know,
00:29:00 training resources over two weekend days, and potentially putting public safety at risk, it's much better to condense those activities into one day. And as their membership builds up, and they're able to get more resources behind them and more experience and governance and everything else, I'd be very happy to accept an application to patrol Bridging Beach Surf Club. more of the weekend. At the moment, I think that it's prudent to support them in the way that in the way that we've put forward there. And we monitor it over time. I mean, patrol patrols have to meet a certain service level standard in terms of capability and resources on the beach. So there's a lot to running a club as as many of the table would know, and trying to overstep the mark in the first year. So I think it's prudent to support them in the way that we've put forward there. And we monitor it over time. I mean
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00:30:00 in the first few, you know, minutes of operation, or, you know, first year of operation or whatever, really could be a recipe for failure. So we don't want to set them up for failure. Councillor Jurisevic: Give them a chance to develop and establish their capacity and capability and grow before, you know, walk before you can run. Speaker 2: Yeah, I think so. And I think the other point of that too, is look, it may still fail that the that whole proposal relies on very strong community support, as any club requires, particularly surf lifesaving club requires that strong support. And if that strong support fails, or the club doesn't get behind it, then no matter what council does, it's it will fail. But at this point, there's a lot of enthusiasm for that initiative down there. And I think the other point of that too, is look, it may still fail that the that whole proposal relies on very strong community
00:31:00 support. And I think the other point of that too, is look, it may still fail that the that whole proposal relies on very strong community support. And I think the other point of that too, is that a lot of community support for it and a lot of resources put into getting the proposal off the ground. So hopefully it, it augurs well for the club and succeeds over the long term. Councillor Jurisevic: Amelia Walker. Councillor Lorentson: We have a couple more. Speaker 2: We're on the second page. Councillor Lorentson: So we've identified that in the last report that there will be increased services, Noosaville and Beech at Peregian, which I totally support. My question is, have we planned and costed the supporting infrastructure such as storage facilities for equipment, signage, wheelchairs, beach mats? And does council actually have a lifeguard service five year strategic plan? Because I just think that, you know, there's a lot of work to be done. And our demographics of change, our visitor has changed, we've now opened our borders, more migrants, we every month we're doing Australian Citizenship Awards and there's lots and lots
00:32:00 of Europeans and international people making this home, also climate change, our beaches are eroding. These all place pressure on our current and future needs. And I wonder whether we've had a strategic approach? We're looking at a more strategic sort of view and I think that should also help inform and feed our this arrangement or the next arrangement in the next five years. Did you want me to answer that? Yes please. And viewing towers and maybe extra towers. So the river melt for instance where the coast tower is, I've got some stats, some really great stats over the last couple of weekends. The number of incidents and rescues and I think this is information that I would love to share with all the councillors and I mention it because I met up with Donna Fay over the weekend at Kin Kin Stubs and her terrific son Jack
00:33:00 rescued two people at North Sunshine. At the same time two jet skis rescued a kid at A Bay and over the last two weeks there's been boats that have flipped on the bar and my daughter was part of that rescue where a dog was stuck for 45 minutes in a hole and our lifeguides do so much. But my point is we've got now the river melt, we've got now even Northern Sunshine where there's a lot of people that frequent these beaches and maybe we should be talking about you know the next five years, the next 10 years. Yeah that's a lot in that question. Speaker 2: I might try and attack it from the back, yeah from the end working backwards. So to answer your question about the service plan, yes that will be addressed in the agreement
00:34:00 going forward okay. So it's going to be in there that if council chooses to, it may ask Surf Life Saving Queensland to develop a five-year service plan. So typically those service plans look at all the things that you're talking to, their demographic factors, Councillor Lorentson: you know visitation, stats, incidents. So that's a body of work that they do, SLSQ not council? Councillor Jurisevic: No we don't do that. Well clearly the operation has to be adaptable or flexible. I mean visitor numbers vary during holiday seasons and continue to grow. Technology's been an introduction in the last the last five years, so I mean the capacity must be there to... Yeah and one of the things I'd Speaker 2: say too is that the documents that we're putting out too have got more detail in them for SLSQ to return than what they ever had before. So we've broken it into seasons as well. So as you would know May to September is what we call the low season on the beaches. We've broken
00:35:00 it up you know Easter and September holidays and kind of off a shoulder period in the summer period and the Christmas holidays. So all of those periods have different staffing requirements. So Christmas is generally the peak, longer hours, staffing requirements are higher. One of the issues I should have raised before was that when Frank asked me the question about extra service levels, we are increasing the roving capability in this next contract as well. So rather than put up static pieces of infrastructure, i.e. you know a new tower at North Sunshine or whatever a proposal might be, we always go for a lower level which is not as impactful solution to that as well. So roving with people in four-wheel drives or you know all-terrain vehicles or whatever is a good way of dealing with demand and flexibly dealing with incidents and so on. So
00:36:00 the roving capabilities will be increased. The Noosa River Mouth is always always an issue there and I think that the introduction of that Noosa West lifeguard on on weekends has been a good a good thing for us because what that's done has has been to provide support on Noosa on Noosa main beach for that section of the beach and that lifeguard then can work with the volunteers at the Noosa Surf Club end to get the volunteers roving down there in their all-terrain vehicles and a more flexible approach if you like to those types of incidents. Notwithstanding and the good work that that Jack and and your daughter have done down there, there will be incidents down there
00:37:00 particularly around we've had you know really decent surf down there for a long period of time and on an outgoing tide. It becomes a problem. I should also also mention as well there are always there's a camera down that end too which monitors monitors the the water there so our response time is quite good but need not necessarily always require staffing there as well do you know Councillor Lorentson: like we've got a whole complement. Is there under the local government act don't they provide guidelines as to numbers of say lifeguards to number of people like or there's some sort of risk management sort of formula I don't know if SLSQ that's something something they do or is that something that council needs to do? How do you work out the numbers I get?
00:38:00 Speaker 2: Well it's based on it's based on some factors such as numbers of people see volumes surf conditions so Surf Life Saving Queensland have a have a rating scale I believe it's called abs amp I think off the top of my head which rates beaches according to I guess only getting a bit technical here but according to rips surf conditions you know prevailing you know the how the beach is headlands whatever else river mouths the whole thing so all the beaches are rated so there's a formula based on that around crowd stats number of incidents and whatever else so and what happens is that we have these monthly meetings with Surf Life Saving Queensland we do that now we've been doing it for 10 years under the contract and they deliver an annual report to us the 31st of July every year so we're in constant contact with them about lifeguard matters and safety matters on the beach so if there are any particular issues that they need to draw my
00:39:00 attention to they will do that with very open lines of communication. So I don't have I don't have any particular concerns about us keeping up with with the times as far as Councillor Jurisevic: reporting goes apart from the annual report you're obviously in constant contact any incidents or or issues uh uh yep yep yep as far as uh physical reports is that the annual report required or do we Speaker 2: get an update every month uh well I get I get a suite of documents every month uh and that's in related in relation to a one-page report that's available to us every month and that's in relation to a one-page reporting template talking about incidents you know yeah well and the number of people on the beach the number of people yeah rescues first stage resuscitations so you're Councillor Jurisevic: aware of what the uh what the conditions have brought up and what the uh what the responses Speaker 2: yeah yeah according to beach closure hours would that be due to surf or storms or or whatever else so there's a whole suite of reports that we get and we deal with that monthly you obviously
00:40:00 Councillor Jurisevic: continue to get on and you look to enhance with the new contract anything else from the area Councillor Lorentson: thank you I'll move Councillor Jurisevic: nothing further all in favor very unanimous one thank you thank you I look forward to the report coming back when the uh the response is given yes three 22 to 23 community grants program community project grants round one and three year agreements over here welcome Alison Perry thank you thank you thank you everybody's got anything to declare here Speaker 5: I don't know about this one Councillor Wilkie: this is about the grants overview Councillor Jurisevic: just checking I know there may arise through the uh period here Alison I'd like just a bit of a rundown on how the grants program has run this year
00:41:00 Speaker 5: no worries I think I've got quite a few reports I'll just give an overview to commence with you so the first report is just an overview report where we're looking at round one projects and provides a breakdown of our alliance signature event and festive season grants what is recommended is subject to the adoption of council's 22 23 budget as such and we have two project rounds per year this is just the first project round so we're recommending for the money for the first project round and we have a total budget of $308,727.45 for two budget rounds Councillor Jurisevic: and how much of that has been requested or been granted in this round Speaker 5: yeah so for this particular round for projects only we're recommending $134,315.33 Councillor Jurisevic: any questions council Councillor Wilkie: who's getting the 33 cents Speaker 3: it has to be one doesn't it every cent counts right Speaker 5: yes so yeah I must say I'm really proud of the community groups and also the staff as well
00:42:00 with um developing the funding applications this was all done amongst the floods um so the staff have worked really hard supporting these not-for-profit organizations putting in grants to council and also supporting these not-for-profit organizations putting in external grant opportunities as well so Speaker 4: Alison in the so they're all not-for-profits who are receiving their community project grants Speaker 5: correct Speaker 4: in regard to the signature events are they all not-for-profits as well Speaker 5: um so an organization can be auspiced but they must be auspiced by a not-for-profit organization okay Speaker 4: yeah right all right thank you and we do we have any policies that um with our grants that we I guess support not-for-profits over um organizations that will make money Speaker 5: um so all our grants are eligible for not-for-profits only however if they do um require auspice organizations such as Noosa Marina for example they've actually got an auspice for their um festive season event yeah
00:43:00 um we would consider that but yes absolutely not-for-profits would be considered first always yes okay Speaker 3: right thank you in the assessment of grants though the financial consideration is one of the assessments so if there's you know a um an applications of equal merit in terms of the project idea but one organization has a stronger funding stream of its own then the priority would be given to the one that doesn't have its own funding stream yeah yeah Speaker 5: value of your money is always taken into consideration Speaker 3: yeah yeah Councillor Jurisevic: very good Councillor Lorentson: um and so the grants will go through an acquittal process correct will um the results of that be reported back to council or not Speaker 5: no we don't report the results back to the acquittals to council as such so um after each year so if it's a three-year arrangement we always ask for an acquittal before they invoice council and they need to meet special conditions first as well we do not report that back to council as such Councillor Jurisevic: one thing that would come through that if somebody didn't acquit their funds or this they would be eligible for funding in the future
00:44:00 Speaker 5: yeah and that's one of the special conditions of the three-year grants is that they must do the acquittal first all projects as well so any projects are a yearly round all do need to make that acquittal as well otherwise they won't be considered for further grants Speaker 3: so that's an acquittal um of the funds itself in terms of the financial acquittal but also did it actually meet the aims and outcomes that they said they would Councillor Jurisevic: somebody actually checks that the project that was funded actually does occur is undertaken and was delivered to the standard that was expected Speaker 5: correct so the sport and rec officer for example will actually um assess the acquittals of the sport and recreation projects making sure that they do meet what was required um in their funding agreement yep Speaker 4: Thank you You good? Councillor Jurisevic: Yes Thank you Have anyone other I'm second Councillor Wilkie Second Councillor Stewart Any further discussion? All in favour? Having none Thank you We'll move on to the next item which is item four and talking within the community funding program funding for the community project grant round one events
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00:45:00 Speaker 5: correct would you like me to give an overview again Please Speaker 4: Oh, sorry. I, Councillor Stewart, inform the declarable conflict of interest in this matter in relation to the funding and recommendation of the Noosa Rugby Union Club Inc. I am a member, I am, my husband is a member and sponsor of the Droopy Dolphins and my son plays for this club. Although I have a declarable conflict of interest, I do not believe a reasonable person could have a perception of bias because I believe I do not stand to receive a personal benefit or loss in relation to this funding. Therefore, I will choose to remain in the meeting room. However, I will respect the decision in the meeting room whether I can remain and participate in the decision. Councillor Wilkie: I'll move that the council note the declarable conflict of interest by Councillor Stewart determine that it is in the public interest that Councillor Stewart participates and votes on this matter.
00:46:00 Because council believes that a reasonable person will not have a perception of bias because Councillor Stewart does not stand to receive a personal benefit or loss in relation to this funding. And therefore, a reasonable person would trust that the final decision is made. A decision made by the public interest. Councillor Jurisevic: I'll second that. Is there any question or discussion? Any questions, no, all in favor? Speaker 5: By way of overview, so for the project events, these are community-based festivals or events that bring residents together. So they must be beyond the membership base of the organisation and they can include cultural, sporting or community festivals. So for this particular round, we had five applicants. We're recommending two applications to be received funding from Council. Two of those organisations that we have not recommended we would like to work further with, so the Community Development Officer would like to work further with those applicants and see whether there's something that Council could actually support and partner as part of our operational ongoing needs.
00:47:00 And the third one that's not recommended was outside the funding period. So the funding period for community project events must be from the 1st of July 2022. The 30th of June 2023. Councillor Wilkie: Are you able to just talk as to why, say, the Zonta Clubs application was unsuccessful and also Coastal Bay? Speaker 5: Yep, so those two organisations, ones that we saw that we could look to further the scope of the particular project that they're putting forward to Council, Council could look to be a partner with that and it could be seen as part of our operational costs rather than through a Council grant project. Okay, so you see validity and value in the project. There is absolutely value in the project and the need is what's written into the application, how we want to get further into the detail and be part of that as well. Councillor Jurisevic: Yes. And still scope to work with those organisations. Speaker 5: Correct, yeah. Councillor Wilkie: Does that hold true for the RSL application?
00:48:00 Speaker 5: So the RSL application was, unfortunately, they put their application in for ANZAC data that's just been passed and the funding period for this is from the 1st of July 2022. Yeah. So their application is outside. Councillor Wilkie: Yes, they've applied for the ANZAC data service as well. Speaker 5: Correct, yes, they've never applied previously. Councillor Wilkie: Yeah. And if they had applied during the period, would they be eligible? Speaker 5: They would be eligible as such, however, we would look at the funding criteria, which is around the value for money. So knowing the support that they would have around them, that would be one of the things that we would assess against. Councillor Wilkie: Yes. Councillor Jurisevic: One would think a commemoration day such as the ANZAC day would be something that would become a signature, looking at a signature event if it was to be funded on the ongoing basis anyway, wouldn't it? Speaker 5: Potentially, but again, we look at the value for money as well aspect. Speaker 4: And the other options available to them. Speaker 5: Correct. Correct. Yeah, absolutely. Yeah. Speaker 7: Ceremony is also part of the RSL charter that they must conduct. Councils can contribute and support, but it is a core requirement for an RSL to be able to deliver ceremony as well.
00:49:00 Councillor Jurisevic: And they have a significant licence club there that supports them. Speaker 7: Yeah, correct. Speaker 5: So all that would be taken into consideration if they did apply. Councillor Jurisevic: Very good. Anything further, councillors? No, thank you. I'll move it. Councillor Stewart seconds. No discussion. All in favour? So moved. Thank you. We'll move on to the next item, which again, is the program funding. Community Grants Project Grants Round 1 Equipment. Alison. Speaker 5: Sure. So with the equipment, we actually had 13 applications received this time, which is actually quite higher than normal. One of the reasons behind this is the Gambling Community Benefit Fund had those super rounds during that period of time. So a lot of organisations were looking to put forward infrastructure-related projects rather than... equipment-related projects to gambling. So we received more. We're recommending 11 of those have been recommended.
00:50:00 And two are not recommended. One of those is item 9, which is Noosa World Surfing Reserve, which is a surf code signage production and installation. That particular item we're referring to the Capital Works Program. And the last one we're not recommending is PTSD Dogs Australia. The reason why... We didn't recommend that one in particular, because it just didn't have benefit just to the Noosa area. And we want the development officer within the team to have another conversation with that particular group and see how the project can actually benefit the Noosa residents. Councillor Jurisevic: Thank you. Any questions any further? A mover? Thank you, Councillor Lorentson. Seconder, thank you, Councillor Wilkie for the discussion. All in favour? Thank you. Carried unanimously. We've got a vote of six. The community grants... Project Grants Round 1 for infrastructure. There's only one application here.
00:51:00 Speaker 5: Yep. So, infrastructure. So, as I've mentioned earlier, it's an unusual round. We normally have quite a few applicants for infrastructure. However, they have chosen to apply for Gambling Community Benefit Fund or State Government Support and Recreation. We do have officers that have been supporting those organisations apply for those funds externally. We only received one application here. For our particular grant round, it does require 50% contribution by the organisation for infrastructure-related projects. The project that was put forward, the scope wasn't fully developed in its application. And we saw that there was the need for what it was put forward wasn't there to what we thought could potentially be there into the future. So, we're not recommending it for this particular round. However, we will have one of those in the future. So, it's up to the community development officers to work with this particular group and either resubmit or look for external funding opportunities once they scope the project out further, get owner's consent, et cetera.
00:52:00 Councillor Jurisevic: So, in effect, no funding going out for infrastructure in this round? Speaker 5: No funding going out for infrastructure this round. Okay. Councillor Jurisevic: I'll move this. That's a little bit of a second. Any further discussion? All in favour? Carried unanimously. Thank you. Item seven, community project grants round land program projects. Speaker 5: Yes. No comments? Yes. So, we've had five applications received for either project or programs. Some quite worthy applications come through. We're recommending three of those applications be supported. The two that we're actually not recommending to be supported is Katie Rose Volunteer Gardens. They want to install drainage systems. They want to install drainage infrastructure into their facility. This is a particular project that we do see a lot of value in. However, the application that was submitted, it wasn't fully developed and we need to work with them further to explore the scope of their project. So we definitely see that there is a need to support this organisation as such, but the
00:53:00 project needs to be further scoped. Councillor Jurisevic: Councilors, I'll just note for the meeting that I am a previous patron of the Sports Federation of the Sunshine Coast over a previous iteration. This Sports Federation of the Sunshine Coast is known as Sports Sunshine Coast now. So they've changed that. It's a completely different organisation. I have no association with it. So just for the purposes of openness and the declaration, just really letting you know that I have no association with the Sports Federation as it currently is. Speaker 5: And just to highlight two others there, the Noosa Croquet Club, they're looking to renovate their prior croquet courts. So most sporting organisations with our fields as such would actually apply for the three-year sports field maintenance grants. It was captured last round. So croquet clubs where it's a specialist area aren't eligible for that sports field. So they'll actually apply in the best particular round.
00:54:00 Councillor Jurisevic: I understand there's some conversations we have with Patti Rose with the gardens and the installation of the drainage. Correct. Yeah. Councillor Lorentson: Alison, just a question. Is it unusual? For organisations that sit outside the Shire to be making applications for community grants? Speaker 5: They can actually still apply as such, however, it must benefit the needs of our residents here in the Noosa Shire. Yeah. Councillor Jurisevic: I'll move it. Seconded by Councillor Wilkie. Seconded by Councillor Steele. Any further discussion? All in favour? Carried unanimously. Thank you. Councillor Wilkie: And item eight, Mr. Chair. I've informed the meeting that I have a prescribed conflict of interest in this matter. As I am an executive member, the President. Councillor Jurisevic: Can I mention the title of the first round? Councillor Wilkie: Noosa Arts Theatre. Councillor Jurisevic: Three-year community alliance group. Councillor Wilkie: Of the Noosa Arts Theatre. One of the recommended recipients of an alliance grant. As a result of my prescribed conflict of interest, I'll now leave the meeting room while the matter is considered to vote on. Councillor Jurisevic: Thank you, Councillor.
00:55:00 Speaker 5: So by way of overview, Councillor, yeah, so council provides financial assistance up to three year for not-for-profit organisations whose services provide significant benefit to the community and it must be beyond their membership base. So they need to also demonstrate value for money and closely align to council's strategic goals and identified key initiatives. So the key here is it must provide significant benefit to the community beyond its membership base. So we did go out to expression of interest once again. Those organisations that have applied previous rounds and been successful through three-year arrangements reapplied again. We're recommending all those organisations are successful and that there is no change from previous years except for a slight increase by the LGAQ council cost index. All right. Councillor Jurisevic: A quick question, Noosick Community Training Centre, what is that? I don't know if I've ever come across that.
00:56:00 You certainly have Councillor Wegener, I can vouch for it. Speaker 5: Do you want to answer that one Councillor Jo? Councillor Jurisevic: No, I'll let you answer it. Speaker 5: Yeah, Noosick Community Training Centre do an amazing job in supporting our not-for-profit community organisations here. They bring on people that have previously worked for the Dole, unskilled labour etc. They support them in gaining their certificates and qualifications. They also support our not-for-profit community organisations in developing works. So they've been doing a lot of work around the Shire. They've just recently finished up some work with Noosick Community Gardens and helping support and develop and build up the gardens. They'll do a lot of fencing projects. They'll do a lot of renovation work. So this is all unskilled labour, gaining qualifications under the support of Noosick Community Training.
00:57:00 Councillor Jurisevic: It's probably overdue for councillors to go and visit the training centre again. There might be an opportunity to refresh councillors' familiarity with the organisation and what they do. Speaker 5: Yeah, so Arthur's still got the lead of that particular organisation. And, yeah, doing a wonderful job out in our community. Speaker 4: Yeah. Speaker 5: Yeah. Councillor Jurisevic: All good? Nothing further? Council? Can I move that? Councillor Lorentson? Councillor Stewart seconding. Councillor Perth, nothing further? All in favour? Carried unanimously. Thank you. Oh, no. We've still got more here. Okay. Item nine of the three. Oh, forget Councillor Wilkie. Back in. Item nine, the three-year Signature Community Events Grants. Speaker 5: So, again, this funding provides... Sorry.
00:58:00 Speaker 4: I can't . I, Councillor Stewart, have called on the meeting that I have a declarable conflict of interest in this matter in relation to the funding recommendation to the Noosa Retriever Union Club. My husband is a member and sponsor and my son plays for this club. Although I have a declarable conflict of interest, I do not believe a reasonable person for the perception of bias because I believe I do not stand to receive a personal benefit or loss in relation to this funding. Therefore, I will choose to remain in the meeting room. However, I will respect the decision of the meeting on whether I can remain participating in the decision. Councillor Wilkie: Mr Chair. I would like to move that Council note the declarable conflict of interest by Councillor Stewart and determine that it is in the public interest that Councillor Stewart participates and votes on this matter because Council believes that a reasonable person will not have a perception of bias because Councillor Stewart does not stand to receive a personal benefit or loss in relation to this funding. And, therefore, a reasonable person would trust that the final decision is made in the public interest.
00:59:00 Councillor Jurisevic: We'll take that. Councillor Lorentson. Any further discussion? We'll vote on the matter. Those in favour? So, unanimously, Councillor Stewart remains in Peru. Speaker 5: So, by way of overview for the three-year signature grant, so again, this provides financial support for up to three years to eligible not-for-profit community organisations who have an established track record of hosting a signature event that provides significant benefit to the Noosa region and demonstrates value for money and closely aligns with Council's strategic goals and objectives. Thank you. Councillor Jurisevic: And the reason that five of the six have been funded, the reason the Noosa Rugby Union has been funded is? Speaker 5: So, Noosa Rugby Union, they put in two applications. One was for exactly the same project, same event, and we've chosen to recommend them to be funded out of our project event grants rather than our signature events. Councillor Jurisevic: So, it has been funded, just under a different form. Correct. It's not useful. Correct.
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01:00:00 Councillor Lorentson: Thank you. So, given how iconic the Queensland State Rugby Servants Carnival is, why wasn't it identified as a signature event? Speaker 5: Yep. Yeah. So, they put in two applications as such. Their application is only a Queensland-wide event. They've also only applied for funding from Council. This will be their third year. They were successful last year for $2,500 under the project grant. They haven't had funding from Council for a longer period of time, so they haven't demonstrated that they belong, sitting within that signature event grant as well. We also, if we were to fund the Rugby Union in its current stance, being a state-wide event, we could be opening up a precedent to other state-wide sporting events coming to the Shire too. Thank you. Is that right? Councillor Jurisevic: Nothing further, Catherine? Mm-hmm. Can I move that? Councillor Lorentson, seconded by Councillor Stewart. All in favour? Motion is carried unanimously.
01:01:00 Item 10, the three-year festive season event grants. Any of you else? Speaker 5: Yes, no problem. So again, it's a three-year funding arrangement for Council for events that are free to the public and occur between late November and January each year. The funding can actually go towards things like the Christmas carols, concerts, parades, New Year celebrations and Australia Day activities within the Noosa Shire area. Councillor Lorentson: Any questions, councillors? Speaker 7: I'll move it. Councillor Jurisevic: Seconder? Councillor Wilkie? Is there any further questions or discussion? All in favour? Can we go down to sleep? Thank you. And item 11. We'll move on to the Regional Arts Development Fund, the Rat of Grant Recommendations. Councillor Wilkie: Mr Chair, I inform the meeting that I have a prescribed conflict of interest in this matter, as I am an Executive Member, President of the Noosa Arts Theatre, one of the recommended recipients of the Rat of Grant.
01:02:00 As a result of my prescribed conflict of interest, I will now leave the meeting room. All the matter is considered and voted upon. Councillor Jurisevic: Thank you, councillor. No problem. Speaker 5: No problem. So by way of overview, so this is, so Regional Arts Development Fund is 50-50 with Council and Arts Queensland. So Arts Queensland provide the other 50%. The grants are actually available for any arts project, and particularly emphasis on emerging artists. These particular grants are assessed by an external committee, which is chaired by our councillor here, Councillor Karen Finzel. She sits as the chairperson. We've had eight applications come through for this particular round. We're recommending six applications moving forward.
01:03:00 Speaker 4: Any questions, councillor? So the two that missed out? Yes. Oh, I see. So the last two. The last two. Yep. Speaker 5: The last two on the page. Yes. Speaker 4: Yep. Speaker 5: So the last two on the page, we would like to work with those particular applicants further. Their applications certainly met a need in the community. It was just a matter of making sure that we can further scope their project and put all the ducks in line. Councillor Lorentson: Thank you. I have a question, Alison. Sure. So these applications go to an external body? Yeah. Of experts, or people that are probably- Professionals. More- Correct. And more artistic expertise. Yeah. And I'm going back now a little bit to the signature events. Given we've got Tourism Noosa, which is a peak tourist body, have we ever gone to them
01:04:00 to ask whether they would overlook signature events? And there's also a bit of duplication, because Tourism Noosa also has funding- Yes, but we're only- We're talking about . . Why, under what circumstance do we then outsource a panel to help review applications? Speaker 5: So to answer your first question, so in terms of the previous reports that I've put through around events, we actually do consult with Tourism Noosa and seek feedback and vice versa as well. They consult back with us as well with their applications that they do receive. Speaker 4: Interesting. Councillor Lorentson: Yeah, yeah. So these are also arms, but also collaboration. Correct. There is no duplication. Correct. And the decisions are best interested. Yep. Speaker 5: And whether any special conditions need to be put around that as well. So at times we would actually, if we're talking to an applicant,
01:05:00 we would refer them to Tourism Noosa to apply for their grant rather than actually coming through our grant process. Councillor Jurisevic: Certainly an event like Sevens has been sponsored by Tourism Queensland and Tourism Noosa in the past. Speaker 3: Yeah, yeah. RADF runs. It runs differently because it is externally funded through Arts Queensland. And so that's why it's operating under a different model to our council, purely council-funded grants. Thank you. Speaker 5: We also see it's a great opportunity too for having our RADF external grant assessors as well because they're actively out promoting the program too to the community because as you mentioned before, we do have arts experts sitting on that panel and we do want the word to get out there further. Yep. Councillor Jurisevic: Nothing further? No further? Council Stewart, seconded by Council Orison. I've had a discussion. All in favour? Thank you unanimously. Council Wilkie back in the room. And thank you Alison and Kerry. Thank you.
01:06:00 Have a lovely day. Speaker 4: Thank you. Thank you. Thank you. Councillor Jurisevic: Thank you. The next item is item 12. Further. We have a report from the Council on Representation of Various Fraud, a external organisation that works with RADF for 22 years. Mr CEO, it seems to be that I knew why we have an additional report here after the last months. Speaker 7: Thank you, Chair. There was unfortunately an error in the report and that the naming conventions had changed. And as a result of that, we do need to rectify that. We'll be following on from the previous recommendations, but ensuring that we do have the correct naming in there. There was also an additional element in relation to the Girraween Sports Complex, and we needed to be able to understand more fully about Council representation and the history behind that. Ultimately, there are two groups that sit within the Girraween Sports Complex, and they feed through to Council officers.
01:07:00 It's relatively informal. There's no one single group that is formed that manages the Girraween Sports Complex. And as a result of that, the recommendation from Council officers is that remains as though those groups remain. Their informality, the management that they have around that particular complex. Councillor Jurisevic: There aren't a number of entities involved in it. There are only two sporting complexes. Speaker 7: That's correct, yes. So with that, I believe that that satisfied the requirement in relation to the sporting complex. That there is no formal committee as such that we could appoint to. And even if it was viewed that there may be, it is somewhat separate from the Council. Are they utilising a Council facility? That they have very limited contact in relation to the way that we manage our day-to-day. With regards to the climate change groups, the decision that you have before in the recommendation is to appoint Councillor Stewart as the Mayor and Chair, Councillor Stockwell, Councillor Wegener to the Climate Change Response Project Control Group.
01:08:00 And appoint Councillor Wilkie as Chair, Councillor Finzel and Councillor Lorentson to the Climate Change Response Plan Community Reference Group. Councillor Jurisevic: Just in clarification. That's not what it says in the agenda I have before me. It actually reiterated that Councillor Stockwell and Councillor Wilkie will be appointed to the reference group. Is that being typically articulated in the public doctrine? Clearly in the agenda I have, it says Stockwell and Wegener in both instances as the Council. I'll just defer to the Minister and the Secretary. Councillor Lorentson: I'll have to go and get it. Councillor Jurisevic: Let's have just a five-hour and in fact what we had before us, is that correct? Speaker 7: I hope not. Councillor Wilkie: I'm talking about I and B. I'm talking about I and A, B and B. Councillor Jurisevic: It says Council, Stockwell and Council, Wegener in both cases.
01:09:00 In what's in front of me. Speaker 4: I don't. I have A. I don't. Councillor Jurisevic: They do on my, on my version when I downloaded it, it was obviously being corrected after I've downloaded it, by the way. So what we have on the board is correct. What I have in front of me is incorrect. Thank you. Speaker 7: Well, that's what I have. Councillor Jurisevic: I only downloaded what's on the internet. So that means other people may have downloaded the same thing. The internet is the same thing. So the correction from anyone who has downloaded it that I have, is correct. So, Mr. Councillor Wilkie: Sign here. Councillor Jurisevic: B is Councillor Finzel and Councillor Lorentson to be the Climate Change Response Plan Community Reference Group. Thank you. Thank you, Chair. Thank you for that clarification, Mr. CEO. Any questions, Councillors? In that case, we have a mover. Councillor Lorentson.
01:10:00 Councillor Stewart. Any further discussion? Councillor Lorentson: No. Councillor Jurisevic: I'll put the motion. All in favour? Carried unanimously. Thank you, Mr. CEO. Thank you. Thank you. I believe that's the last item on the agenda. There are no reports made by the committee. No confidential session. If you'd like to clear the meeting, close at 2.40. Thank you.