Services & Organisation Committee Meeting - 7 June 2022
This meeting predates council's current meetings system, which begins in April 2023, so there is no agenda here with each item cued to the video. What follows is what the record holds: council's papers, the recording, and the decisions its minutes record.
Papers
Council keeps papers from before April 2023 on a separate archive page for each year, listed by meeting date. The files stay on council's site — why.
- Agenda: council's 2022 archive, under 7 June
- Minutes: council's 2022 archive, under 7 June
Recording
- Recording on council's YouTube channel © Noosa Shire Council
Decisions
Every decision the minutes record, in the order minuted. Where a division was called the names are on the contested votes register; otherwise the minutes say only whether it carried.
- Confirmation of Minutes
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The Minutes of the Services & Organisation Committee Meeting held on 10 May 2022 be received and confirmed. committee resolution Carried unanimously
The Minutes of the Services & Organisation Committee Meeting held on 10 May 2022 be received and confirmed.
Moved by Clare Stewart, seconded by Frank Wilkie.
Carried unanimously. The minutes do not name who voted which way.
- Contract No. T000067 – Register of Pre-qualified Suppliers for Provision of Trade Services
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That Council note the report by the Buildings and Facilities Coordinator to the Services & Organisation Committee Meeting dated 7 June 2022, and A. Award Con… committee recommendation Contracts Carried unanimously
That Council note the report by the Buildings and Facilities Coordinator to the Services & Organisation Committee Meeting dated 7 June 2022, and A. Award Contract No. T000067 for a Register of Pre-qualified Suppliers for the Provision of Trade Services for a period of two (2) years commencing on 23 June 2022 to the suppliers listed in Attachment 2 to the report. B. Subject to satisfactory performance of the suppliers, authorise the CEO to approve the option to extend the contract at the expiry of initial term for a further two (2) terms of up to two (2) years each ending on 22 June 2028.
Moved by Frank Wilkie, seconded by Amelia Lorentson.
Carried unanimously. The minutes do not name who voted which way.
- Request for Quotation for Lifeguard Services - Surf Lifesaving Queensland
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That Council note the declarable conflict of interest by Cr Lorentson and determine that it is in the public interest that Cr Lorentson participates and votes o… committee resolution Carried unanimously
That Council note the declarable conflict of interest by Cr Lorentson and determine that it is in the public interest that Cr Lorentson participates and votes on this matter because Council believes that a reasonable person would not have a perception of bias because Cr Lorentson nor her daughter stand to receive a personal benefit or loss in relation to this matter, and therefore a reasonable person would trust that the final decision is made in the public interest.
Moved by Clare Stewart, seconded by Frank Wilkie.
Carried unanimously. The minutes do not name who voted which way.
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That Council note the report by the Property Manager to the Services & Organisation Committee Meeting dated 7 June 2022 and: A. Apply the exception to the re… committee recommendation Carried unanimously
That Council note the report by the Property Manager to the Services & Organisation Committee Meeting dated 7 June 2022 and: A. Apply the exception to the requirement for entering into a medium-sized contractual arrangement or large sized contractual arrangement without first inviting written quotes or tenders under Section 235 (a) of the Local Government Regulation 2021 as there is only one supplier who is reasonably available to provide the service; B. Note while a written quote is not specifically required to engage Section 235 (a) of the Local Government Regulation 2012 a formal quotation process is preferred because it: 1. Enables an assessment of the quotation to be completed against nominated assessment criteria; 2. Provides the opportunity to determine and confirm value for money to Council and the community; 3. Supports the principles of transparent and evidence-based decision making; C. Issue a Request for Quotation for Lifeguard Services to Surf Lifesaving Queensland in accordance with Section 235 (a) of the Local Government Regulation 2012 given Surf Lifesaving Queensland is the only supplier identified by Council as reasonably able to provide the service; D. Agree to the quotation assessment criteria and weightings detailed in the report; E. Note the new Lifeguard Services Agreement term is proposed to be for an initial 1 x 5 year term and an additional 1 x 5 year option (current agreement terms) with the new agreement to commence 29 October 2022; and F. Agree to consider a further report at a future round of Council meetings detailing the assessment results of Surf Lifesaving Queensland’s Request for Quotation response.
Moved by Joe Jurisevic, seconded by Clare Stewart.
Carried unanimously. The minutes do not name who voted which way.
- 2022 – 2023 Community Grants Program – Community Project Grants (Round One) and Three-year Agreements - Overview
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That Council note the report by the Community Development Manager to the Services & Organisation Committee Meeting dated 7 June 2022 regarding Round One 2022-23… committee recommendation Grants & funding Carried unanimously
That Council note the report by the Community Development Manager to the Services & Organisation Committee Meeting dated 7 June 2022 regarding Round One 2022-23 Community Project Grants and the Three-Year Alliance, Signature and Festive Season Agreements subject to adoption of Council’s 2022/23 budget.
Moved by Frank Wilkie, seconded by Clare Stewart.
Carried unanimously. The minutes do not name who voted which way.
- 2022 – 2023 Community Program Funding – Community Project Grants (Round One) - Events
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That Council note the declarable conflict of interest by Cr Stewart and determine that it is in the public interest that Cr Stewart participates and votes on th… committee resolution Grants & funding Carried unanimously
That Council note the declarable conflict of interest by Cr Stewart and determine that it is in the public interest that Cr Stewart participates and votes on this matter because Council believes that a reasonable person would not have a perception of bias because Cr Stewart does not stand to receive a personal benefit or loss in relation to this funding, and therefore a reasonable person would trust that the final decision is made in the public interest.
Moved by Frank Wilkie, seconded by Amelia Lorentson.
Carried unanimously. The minutes do not name who voted which way.
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That Council note the report by the Community Development Manager to the Services & Organisation Committee Meeting dated 7 June 2022 and approve Round One 2022-… committee recommendation Grants & funding Carried unanimously
That Council note the report by the Community Development Manager to the Services & Organisation Committee Meeting dated 7 June 2022 and approve Round One 2022-23 Community Project Grants – Events provided in Attachment 1 to this report subject to adoption of Council’s 2022/23 budget.
Moved by Joe Jurisevic, seconded by Clare Stewart.
Carried unanimously. The minutes do not name who voted which way.
- 2022 – 2023 Community Program Funding – Community Project Grants (Round One) - Equipment
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That Council note the report by the Community Development Manager to the Services & Organisation Committee Meeting dated 7 June 2022 and approve Round One 2022-… committee recommendation Grants & funding Carried unanimously
That Council note the report by the Community Development Manager to the Services & Organisation Committee Meeting dated 7 June 2022 and approve Round One 2022-23 Community Project Grants – Equipment provided in Attachment 1 to this report subject to adoption of Council’s 2022/23 budget.
Moved by Amelia Lorentson, seconded by Frank Wilkie.
Carried unanimously. The minutes do not name who voted which way.
- 2022 – 2023 Community Program Funding – Community Project Grants (Round One) - Infrastructure
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That Council note the report by the Community Development Manager to the Services & Organisation Committee Meeting dated 7 June 2022 and approve Round One 2022-… committee recommendation Grants & funding Carried unanimously
That Council note the report by the Community Development Manager to the Services & Organisation Committee Meeting dated 7 June 2022 and approve Round One 2022-23 Community Project Grants – Infrastructure provided in Attachment 1 to this report subject to adoption of Council’s 2022/23 budget.
Moved by Joe Jurisevic, seconded by Frank Wilkie.
Carried unanimously. The minutes do not name who voted which way.
- 2022 – 2023 Community Program Funding – Community Project Grants (Round One) – Program/projects
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That Council note the report by the Community Development Manager to the Services & Organisation Committee Meeting dated 7 June 2022 and approve Round One 2022-… committee recommendation Grants & funding Carried unanimously
That Council note the report by the Community Development Manager to the Services & Organisation Committee Meeting dated 7 June 2022 and approve Round One 2022-23 Community Project Grants – Program/ Projects provided in Attachment 1 to this report subject to adoption of Council’s 2022/23 budget.
Moved by Frank Wilkie, seconded by Clare Stewart.
Carried unanimously. The minutes do not name who voted which way.
- 2022 – 2023 Community Grants – Three Year Community Alliance Agreements
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That Council note the report by the Community Development Manager to the Services & Organisation Committee Meeting dated 7 June 2022 and approve 22/23 Three Yea… committee recommendation Grants & funding Carried unanimously
That Council note the report by the Community Development Manager to the Services & Organisation Committee Meeting dated 7 June 2022 and approve 22/23 Three Year Community Alliance agreements as provided in Attachment 1 to this report subject to adoption of Council’s 2022/23 budget.
Moved by Amelia Lorentson, seconded by Clare Stewart.
Carried unanimously. The minutes do not name who voted which way.
- 2022 – 2023 Community Grant Program – Three Signature Community Events Grants
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That Council note the declarable conflict of interest by Cr Stewart and determine that it is in the public interest that Cr Stewart participates and votes on th… committee resolution Grants & funding Carried unanimously
That Council note the declarable conflict of interest by Cr Stewart and determine that it is in the public interest that Cr Stewart participates and votes on this matter because Council believes that a reasonable person would not have a perception of bias because Cr Stewart does not stand to receive a personal benefit or loss in relation to this funding, and therefore a reasonable person would trust that the final decision is made in the public interest.
Moved by Frank Wilkie, seconded by Amelia Lorentson.
Carried unanimously. The minutes do not name who voted which way.
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That Council note the report by the Community Development Manager to the Services & Organisation Committee Meeting dated 7 June 2022 and approve the Three Year … committee recommendation Grants & funding Carried unanimously
That Council note the report by the Community Development Manager to the Services & Organisation Committee Meeting dated 7 June 2022 and approve the Three Year Signature Community Events grants as provided in Attachment 1 to this report subject to adoption of Council’s 2022/23 budget.
Moved by Amelia Lorentson, seconded by Clare Stewart.
Carried unanimously. The minutes do not name who voted which way.
- 2022 – 2023 Community Grants – Three Year Festive Season Event Grants (1 July 2022 – 30 June 2025)
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That Council note the report by the Community Development Manager to the Services & Organisation Committee Meeting dated 7 June 2022 and approve Three Year Fest… committee recommendation Grants & funding Carried unanimously
That Council note the report by the Community Development Manager to the Services & Organisation Committee Meeting dated 7 June 2022 and approve Three Year Festive Season Event grants provided in Attachment 1 to this report subject to adoption of Council’s 2022/23 budget.
Moved by Joe Jurisevic, seconded by Frank Wilkie.
Carried unanimously. The minutes do not name who voted which way.
- Regional Arts Development Fund (RADF) – Grant Recommendations
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That Council note the report by the Community Development Manager to the Services & Organisation Committee Meeting dated 7 June 2022 and approve the Regional Ar… committee recommendation Grants & funding Carried unanimously
That Council note the report by the Community Development Manager to the Services & Organisation Committee Meeting dated 7 June 2022 and approve the Regional Arts Development Fund recommendations for Round 17 as outlined in Attachment 1 to the report.
Moved by Clare Stewart, seconded by Amelia Lorentson.
Carried unanimously. The minutes do not name who voted which way.
- Further Report - Councillor Representation on Various Boards, External Organisations and Working Groups 2022
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That Council note the report by the Chief Executive Officer to the Ordinary Meeting dated 19 May 2022 and the further report to the Services and Organisation Co… committee recommendation Report-backs Carried unanimously
That Council note the report by the Chief Executive Officer to the Ordinary Meeting dated 19 May 2022 and the further report to the Services and Organisation Committee Meeting dated 7 June 2022 and make the following Councillor appointments (noting that these supersede any prior appointments): A. Appoint Cr Stewart - Mayor as Chair and Cr Stockwell and Cr Wegener to the Climate Change Response Project Control Group; and B. Appoint Cr Wilkie as Chair, and Cr Finzel and Cr Lorentson to the Climate Change Response Plan Community Reference Group.
Moved by Amelia Lorentson, seconded by Clare Stewart.
Carried unanimously. The minutes do not name who voted which way.
Source
- Council recording: full video © Noosa Shire Council
- Agenda and minutes: council's 2022 meeting archive
- Decisions: our votes register, parsed from council's minutes
- Council's meetings index: noosa.qld.gov.au