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00:00:00 Mayor Wellington: All right, we'll get underway. I'll call the meeting to order. Welcome to the special meeting to consider some tender issues. There are no apologies. Everyone is in attendance. We begin by acknowledging the traditional owners of the land that were gathered on the site today. I think it might be prudent if I ask a Dorothy Dixer of the CEO to explain why it is that we had to call a special meeting for these tenders. Speaker 4: I think, Mr Mayor, as you said, there's four tenders here which have been closed and assessed. If we had left those to the ordinary meeting on Thursday night, the staff would have only had really one, maybe one and a half working days to get things done before Christmas. By having a special meeting, we'll be able to get the contracts signed this week and the tenders can hit the ground running early in the new year. So it really
00:01:00 is a timing issue to be able to do that. Mayor Wellington: Okay. Item number one is stormwater infrastructure CCTV inspections tender. Any questions for staff? Councillor Jurisevic? Councillor Jurisevic: On page four, the paragraph reads, Pipe Manager Australia proprietary limited demonstrated durability meet both price and non-price elements, blah, blah, blah. Although the company does not have a head office in the immediate Noosa region, they are in the process of securing a satellite depot on the Sunshine Coast. We're also stating that procurement of goods and land in the Noosa region is in the process of securing a satellite depot on the Sunshine Coast. Is there any, apart from their assurances, have we got anything in writing? Speaker 1: They do currently have an ongoing contract with Unity Water. So I believe that's the reason they do have the satellite depot on the Sunshine Coast.
00:02:00 Speaker 5: Yeah, just to add to that, we haven't got any metrics in the contract to force them to purchase within the Shire, but they're the intent of us having in our probity plan preferred local suppliers, et cetera, when there was none that actually did submit. That was the next question. So therefore, we will ask those questions, but obviously it's something that we're not enforcing, but they have shown the intent to do that. Councillor Jurisevic: All right. So the second question is, I don't think you've just led to it, did any of the contractors have any more significant Noosa connectivity requirements? No. You've got the area of the government, the government's office, and the rest of it, than any of the others? Speaker 5: None are Noosa based at all. There was one with a depot within the Sunshine Coast established, but essentially this is Brisbane or Gold Coast based. Councillor Jurisevic: So that's equivalent or as close as we could have got within any of the tenancy. Correct. Mayor Wellington: Mind you, that's not the only criteria. Councillor Jurisevic: No, no, no. It's just a significant, it is a significant criteria. Why not?
00:03:00 Councillor Wilkie: Any further questions, Councillor Wilkie? Thank you. Thanks for the report Alex. Great report, very simple and straightforward. Part A of the recommendation refers to what the tenders for it for, you know, for a company to conduct stormwater infrastructure inspections to pipes, stormwater pipes. I don't know whether it's yourself who can answer this or your companions here, but my understanding is that there was a similar sort of program underway or we have done similar sort of inspections. Can you tell us a bit about the work that's been done so far and why we need to go to tender to continue that work? Speaker 1: Yeah, so currently we have 14% of our network condition rated. It is our second largest value asset class. So effectively it is quite a lot. We have a large financial asset and to have condition ratings will map our asset management plans and that will trigger our renewal programs and so on.
00:04:00 So, hence sort of why it is an important thing to condition assess. Speaker 5: Probably just to further add to that as well is that it was heading in the direction of being a very financially large contract. And, we were doing this piecemeal with local suppliers who weren't geared up and it wasn't 100% of their profession or their business. And, we wanted to go out to the market and test the market, which we have done. And, 12 months ago or 18 months ago we had a dabble at this and we didn't quite get it right and we pulled the tender. And, coming back with better metrics we've been able to do that and from that first round to this round we've pretty much, got some significant, I won't say savings because we haven't spent anything yet but we've seen a great value for money in going out and providing.
00:05:00 This is what our network at Stormwater is. This is what we estimate our number of pits to be and this is what we estimate you may discover while you're out there. And, they've been able to provide very competitive prices in a very reduced period of time. We were looking at the current rate of that 14%. We've been doing that for nearly four years and only got through 14% of the network. We think we'll get through the remainder of that over the next 24 months and it's a job done. Councillor Wilkie: So, this tender will allow the Council to move from a piecemeal approach to stormwater inspection to a more holistic and comprehensive analysis? Correct. Speaker 4: Can I just add to that? Stormwater is one of the asset classes that's different to every other asset class that we have. All the other asset classes we can see. You know, if you walk around a council building, you've got a pretty good intuitive idea of what it's like. If you don't have roads or whatever it might be. This one we have no, you just don't know until you actually get cameras down the pipes.
00:06:00 So, it's been one of the things I've been bugging Brian for a number of years about this issue. We need to have our entire system analysed and understand whether we've got any sleepers out there. And, if so, what do we do about it? It's good. So, we'll get that information. Speaker 2: Okay. Councillor Jackson: I'll move it. Mayor Wellington: Thank you. Moved Councillor Jackson. Seconded Councillor Glasgow. This is a statutory meeting, so you really should stand. Oh, sorry. Here. Sorry. All right. The next one. Councillor Jackson: The next one. Mayor Wellington: My apologies. Do you wish to speak? Councillor Jackson: I'll just, not for long. I'll just say it. To me, this audit is extremely important. I think our stormwater infrastructure, hidden as it is, is one of the most important things we have to manage. And, with ongoing increases in potential water rises, you know, there are more and more issues with stormwater drainage. So, I think a full audit and the ability to then address it is excellent. And, clearly, after, you've done a lot of work to structure a proper tender process.
00:07:00 And, we'll do this in an effective manner. Thank you. Mayor Wellington: Anyone else wish to speak to this? Put the motion. All those in favour? Thank you. That's carried unanimously. Thanks, Alex. Thank you very much. And, Mark, you're up next. We move on to construction of Black Mountain Road, Black Mountain Corridor upgrade tender award. Any questions, folks? Councillor Jurisevic: Yeah. I'll continue along the same road. Mayor Wellington: You really should be standing there. Sorry. Councillor Jurisevic: I have forgotten. We've got to look through that other meeting. I'll ask a question along the same line. I didn't see any mention of the level of local content of the tenderers and the winning tender. Can you advise whether they're a local business and what level of local employment they had at that time? Speaker 3: Sure. Apologies, Councillor. Sorry. It's a formal meeting. Mayor Wellington: So, you should stand there. We know who's got the right to talk. Speaker 3: It's been a while. Apologies for not breaking that out in more detail.
00:08:00 You'll see on page 9 of 25 in the evaluation spreadsheet there, there's a contribution to local economy section there. The winning or preferred tenderer at this point in time is the local economy section. So, the local economy section has actually specified that they're going to use local subcontractors, mainly for the provision of plant, machinery, and the like. I don't believe there was a potential contractor that was within the Shire, but I don't believe the ones being the mandatory requirements were actually having a base in the Shire. So, there were other contractors there. They've actually specified quite clearly that they're going to use local subcontractors. Most of which who are local or in the hinterland. Thanks, mate. Question? Councillor Wilkie: Councillor Wilkie. Probably for the CEO or for Director of Infrastructure. The total, this recommendation is asking you to approve a total budget of $1.4 million and approve the tender for $1.2 million.
00:09:00 Has the total project budget, is there any money set aside for that or will that be accommodated for in a budget review? Speaker 4: That's a good question. So, if you have a look on page, let's give them the page number, page 10 at the top there under finance, it lists out what the budget is with a contingency and underneath that the budget review submission will be required at BR3 if the full contingency is required. If the contingency is not required, the answer is no. Okay. Councillor Jackson: Thank you. Speaker 4: I'll move the recommendation. Councillor Jurisevic: I'll move the recommendation. Seconded by Councillor Wilkie. Mayor Wellington: Seconded by Councillor Wilson. Seconded by Councillor Wilson. Councillor Jurisevic: Yes. A long-awaited piece of infrastructure for the people of our hinterland, particularly Black Mountain Road. We've had some notorious black spots there for a number of years. It's good to see this project finally coming to completion for the safety and amenity of residents in that area. Mayor Wellington: Thank you. Anyone else wish to speak? Put the motion. All those in favour? Thank you. That's carried unanimously.
00:10:00 Thanks, Mark. Scott's up next. We go to the Gympie Terrace Stormwater and Corridor Renewal at Noosaville Tender Award. Speaker 3: Scott's, apologies, he's down at Peregian Beach top block doing some inspections at the moment, so. Councillor Jackson: All right. Any curly questions, Mark? I probably do have a question. It's actually more about the project. Can you stand? Oh, I'm sorry, I can't. We're all the same. We've got motion. I guess it's probably more about the project, but it says it's starting in February. And going to June. Will this work imply traffic obstacles and, yeah? Speaker 3: There will be some localised traffic obstacles. The actual reason we've gone with a successful tender, they're proposing that they can mitigate any full closures by doing a lot of night works. So there will be obviously areas, parking bays lost temporarily as they
00:11:00 do the works through the corridor. But their methodology and their objective is that the culverts crossing the road that would need a full closure, which is what we're somewhat expecting, they're going to do that under traffic control at night. So there might be a closure at night, but it should be a relatively small impact to the road users. Speaker 4: I'll just answer that question. One of the trade offs with work at night is you've also then got noise for adjourning owners. So there's never a clean, clean arrangement for traffic. Councillor Jackson: So in relationship to that, it says Gympie Terrace, which isn't so much residential. Maybe it could be visitors in there, kind of. Visitors, yeah, okay. Councillor Jurisevic: So just to clarify, this only relates to the culverts and therefore would only be worked undertaken under the road surface itself. Speaker 3: You'll see on page 13 of 25, or sorry, page 12 and 13, we've got a lot of traffic, but it's only going to be under the road surface itself.
00:12:00 We released this work in different packages in case pricing came in more than we were willing to pay. Most of the work is up until portion four. We have four locations for culvert crossings in preparation for the reseal. So the reason for this project and us delaying the reseal, which I think was planned for a year or two ago, was there's no point ripping out the road to replace culverts once the reseal had been done. So the first phase is really to do all those crossroad culverts. They might be left in a kind of temporary condition and then come through and do that full reseal. And as part of that reseal is then putting in the dedicated cycle lanes on Gympie Terrace. So we were striking out a few ducks in one go. You've actually gone off on a slightly Councillor Jurisevic: different tangent to where I was trying to go. Is the pipe work from the culvert to the river included in the work? And if so, is there any opportunity for litter capture mechanisms to be included in the work? Apologies, I missed that. There's only one
00:13:00 Speaker 3: that is going the full length from the road all the way to the river. The rest of them are just purely in the road reserve at this time, mainly because we don't have sufficient funds to complete that full length. When it comes to the gross pollution trap opportunities, there may be some, but they would likely be positioned in the park areas and that hasn't been part of this scope. The one that's going all the way through the river, I believe, is the one through the boat ramp car park. So all these are really in road reserve areas, which is not where it would go. Councillor Jurisevic: Thank you for clarifying. Mayor Wellington: Do you want me to move it? I'll move it. Mr. Stevenson-Jackson, seconded by Councillor Glasgow. Good boy. I'll just briefly say again, Councillor Jackson: I think these are extremely important projects and it's been in the pipeline. I think it's excellent and
00:14:00 I'm looking forward to it starting and getting done. Thanks. Speaker 2: Anyone else wish to speak? Just briefly. I've had a lot of people asking me recently when it's going to rain. I now know from this report it's probably February. Mayor Wellington: I'll move the motion. All those in favour? Thank you. That's carried unanimously. We move to item four, Orealla Crescent Sunrise Beach Bridge Replacement. So moved, Mr. Chair. Moved, Councillor Jurisevic. Seconded, Councillor Wilkie. Any questions for staff? Councillor Stockwell. Speaker 2: Recall that we had a conversation about a rather large Telstra estimate to temporarily relocate fibre optics. Is that included in this price or is that another additional item or how does that end up getting resolved? Speaker 3: We've been working extensively with all the utility owners. I'm just looking for the reference. But in any case, we've agreed with Telstra that rather than necessarily cutting their line and replacing it, we're actually, as part of the scope of the project, going to build a temporary parallel structure, a scaffold of some sort.
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00:15:00 And they're actually just going to... Lift the cables out and across. So in excess of a million dollars we thought it was going to cost us, we're now talking a fraction of that. I think we've provided a provision for those in the finance section, provision for the relocation of Telstra costs on page 21 of $200,000, which until we do engage them formally, they don't give us a firm quote, but they have talked around that value to actually... And they do all the work themselves. So... They will lift it out and put it back. It takes the risk off our contractor if they damage it during that process. So the initial thoughts of having to relocate this for kilometres, we've worked hard and we've found a good, I think, temporary solution.
00:16:00 Mayor Wellington: Thank you. Any other questions? Yes, Mr Chair. Yeah, Councillor Gough. Councillor Wilkie: Thank you. On page 20 of the report under item five, program, it mentions that in the design phase, council's project team will work with the contractor to determine the assessment of the contract. Speaker 3: I suppose, Councillor, it does provide an opportunity to revisit that. These works will be invasive, for better term, in that there may be damage to the revetment walls and some of those other structures.
00:17:00 We provide provisional sums for the remediation of what may get damaged. And in that process, if they identify that they might have to strip back more than is expected, there may be an opportunity there to beautify it, if you want to call it that. We can't guarantee that. And the design process is a design-constructed project. They've provided some proposals around that. But until we get into the design process, understand their solution and their methodology, and we're happy to communicate that through the CWE and the PCG process as the project goes on, there may be an opportunity. But certainly that hasn't been the main scope of the project. But we've asked the contractor that question off the back of the feedback from the community that the current installation is not the most aesthetically pleasing. And if within the, you know, the project budget, we can seek some features, then we certainly will bring that up and discuss it further.
00:18:00 Thank you. Mayor Wellington: Councillor Jurisevic, Mr. Stewart. Councillor Jurisevic: Only an engineer can see beauty in a bridge. Again, another long-awaited project, a bridge that's in need of major structural upgrade getting to completion in the future. In the new year, I commend the recommendation to two councillors to get a move on with this project. Thank you. Mayor Wellington: Anyone else? Mr. Stewart. Put the motion. All those in favour? Thank you. That's carried unanimously. And that concludes the meeting. Thank you very much.